Office Administrator

2 weeks ago

Pretoria, South Africa CLS Human Capital Specialists Full time

**OFFICE ADMINISTRATOR**

***

**Introduction**:
A MedTech company-based Pretoria and specialising in the manufacturing, development and selling of hearing aid software is seeking an energetic and creative Office Administrator with at least 2 years’ experience to join their team.

***

**Job purpose**:
Manage office facilities and ensure a safe and effective working environment in the company.

**REQUIREMENTS**

**Minimum education (essential)**:

- National Senior Certificate

**Minimum education (desirable)**:

- Diploma in Hospitality Management or Office Administration

**Minimum applicable experience (years)**:

- 2 years

**Required nature of experience**:

- Office Administration
- Procurement of office equipment, consumables
- Catering
- Supplier liaison
- Facility management
- Housekeeping
- Hospitality background would be beneficial
- Health and Safety

**Skills and Knowledge (essential)**:

- Computer literate
- Dealing with upset individuals
- Respond to employee problems or complaints

**Other**:

- Own transport would be required.
- All travel for business purposes will be claimed back from the company.

**Working hours**:
11:00 - 20:00. Monday-Friday.

**COMPETENCIES**

**Essential Competencies**:

- Thinking Positively
- Showing Composure
- Valuing Individuals
- Meeting Timescales
- Checking Things
- Managing Tasks
- Producing Output
- Taking Action

**Important Competencies**:

- Examining Information
- Developing Expertise
- Adopting Practical Approaches
- Generating Ideas
- Interacting with People
- Establishing Rapport
- Articulating Information
- Making Decisions
- Embracing Change
- Inviting Feedback
- Understanding People
- Upholding Standards

**KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES**

**Office Support 25%**
- Order and purchase consumables in line with budget.
- Order stationary as required in line with budget.
- Keep slips and invoices of all purchases and provide it to the Office Manager.
- Receive and manage Hearing Hub office orders and deliveries.
- Assist with the onboarding and off-boarding process in the Hearing Hub.
- Stand-in for Office Manager when absent or on leave.

**Housekeeping 20%**
- Oversee duties of Office Housekeeper
- Ensure that Office Housekeeper’s duties are completed in their absence.
- Ensure that the Hearing Hub is clean and neat at all times.
- Organize cleaning cupboards and closets.
- Ensure that all Company health and safety policies are adhered to (incl Covid policies).
- Report Housekeeping tasks that are not completed or fulfilled.

**Team Culture and Function Coordination 25%**
- Organize internal staff functions (birthdays, socials and year end functions).
- Organize and purchase staff incentives.
- Ensure new Hearing Hub employees are welcomed.
- Arrange gifts for various occasions as requested by management.
- Ensure that catering and refreshments are provided and set up.

**Facility Coordination 30%**
- Liaise with the office manager and landlord regarding maintenance.
- Arrange maintenance as required and communicate with Office Manager.
- Be proactive in managing facility and assets.
- Ensure that office assets are maintained.
- Ensure that the office is clean, tidy and hygienic.
- Manage the aesthetics of the office.
- Request and manage access tags and parking bays.
- Correspond with armed response as required.
- Maintain asset register for office furniture and assets in the Hearing Hub.

**REMUNERATION**

Market related

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa Innovative Solutions Group Full time

    Job Title: Office Administrator Job Summary: The Office Administrator is responsible for managing the day-to-day operations of an office, ensuring that the office runs smoothly and efficiently. The role involves managing office supplies, equipment, and facilities, coordinating administrative tasks, and providing support to employees. The Office...

  • Administrative Officer

    1 week ago

    Pretoria, South Africa South African Medical Research Council Full time

    The South African Medical Research Council seeks to appoint an Administration Officer in the Transformation Office. This role is to provide administrative services to support efficient and effective implementation of the programmes and projects of the Transformation Office. Key Responsibility Areas Plan, coordinate and provide logistical support for...

  • Estates Officer

    1 week ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Administrative Officer

    3 days ago

    Pretoria, Gauteng, South Africa SOUTH AFRICAN MEDICAL RESEARCH COUNCIL Full time R250 000 - R500 000 per year

    Job Reference Number: R897ADepartment: Office of the PresidentBusiness Unit:Industry: ProfessionalJob Type: ContractPositions Available: 1Salary: Market RelatedThe South African Medical Research Council seeks to appoint a part-time Administration Officer in the Transformation Office on 2.5 days per week.Job DescriptionThe South African Medical Research...

  • Office Administrator

    3 days ago

    Pretoria, South Africa African Clay Full time

    **Job Title**: Office Administrator **Location**: Pretoria East, Wingate Park **Company**: Painting Contractor **Overview**: The Office Administrator will be responsible for providing administrative support to ensure the smooth and efficient operation of the office. This will include managing incoming and outgoing communication, scheduling and...

  • Administrative Officer

    3 days ago

    Pretoria, Gauteng, South Africa SOUTH AFRICAN MEDICAL RESEARCH COUNCIL Full time R250 000 - R400 000 per year

    The South African Medical Research Council seeks to appoint an Administration Officer in the Transformation Office. This role is to provide administrative services to support efficient and effective implementation of the programmes and projects of the Transformation Office.Key Responsibility Areas will include the following:Plan, coordinate and provide...

  • Office Administrator

    3 hours ago

    Pretoria, South Africa 6149Cf10-3B23-4055-9B42-Ae58388F39Fb Full time

    Administrative Officer Our client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks. Location: On-site, office based in Pretoria. Type:...

  • Office Administrator

    3 hours ago

    Pretoria, South Africa Arvo Full time

    Overview Administrative Officer. Our client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks. Location : On-site, office based in...

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa Lumina Personnel Full time

    Title Office Administrator & Junior Bookkeeper Location Centurion, Pretoria Salary Market Related - Negotiable About the Role This is a multifaceted role encompassing office management, financial administration, and executive support, the face of the office, handling reception, invoicing, debt collection, and supporting with junior-level bookkeeping tasks....

  • Office Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa 6149cf10-3b23-4055-9b42-ae58388f39fb Full time R150 000 - R250 000 per year

    Administrative OfficerOur client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.Location: On-site, office based in...