External Payroll Administrator

2 weeks ago

Johannesburg, South Africa Mazars Careers Full time

A payroll administrator is the person who is responsible for ensuring that all employees within an organization are paid in an accurate and timely fashion. Performs all activities necessary to process various payrolls, including maintaining related records, filing tax reports, preparing accounting transactions and documents, and preparing special reports for management.

**Duties and Responsibilities**:

- Timesheet administration
- Review of information received for payroll with regards to completeness, accuracy and authorization
- Process the monthly information with regards to retirement and other statutory and voluntary deductions that have been accurately calculated, deducted and accounted for
- Ensure that any correspondence relating to the payroll is properly actioned and filed
- Manage the end to end processing of the payrolls
- Liaise with clients on payroll related queries
- Interpret awards/agreements and contracts in relation to overtime, shift allowances etc.
- Calculate and process termination payments
- Process increases and calculate back pay
- Reconciliation of month-end third party payments
- Ensure that payslips are produced accurately and distributed to clients after checking for errors or omissions
- Ensure that all amendments ae properly recorded (filed) with good narratives and properly authorised
- Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and risk standards
- Responsible for the opening, updating and maintenance of payroll records and files
- Tax Administration, good understanding of tax calculations pertaining to payroll
- Deduction of employee tax
- Request and processing of Tax Directives
- Control the issuing of IRP5/IT3(A) certificates
- Payroll reporting analysis and report regularly on the payroll to the Payroll Manager
- On a monthly basis analyse actual paid per employee by department showing all relevant remuneration, allowance and deduction components
- Compile and maintain leave, sickness and overtime reports
- Compile the monthly headcount report with narratives regarding movements and employment types
- Assist in departmental payroll budget preparation
- COIDA registration and submissions
- Keep abreast with company policies and tax legislations that impact on remuneration
- Working knowledge of relevant labour legislation
- UIF registrations
- EMP201 submissions

**Minimum Requirements**:

- 5 years’ experience in Payroll
- SAGE VIP Premier Software experience, (VIP certificate)
- SAGE Infoslips experience
- SAGE SMART reporting experience
- UIF documentation completion
- Workman Compensation experience
- Intermediate Excel skills
- Good verbal and writing communication skills.
- Able to work under pressure and handle conflict situations.
- Matric (Degree advantageous)
- Administrative skills

**Competencies/Behavioural Requirements**:

- Confidence and decisiveness
- Pro-activity Teamwork Adhering to principles and values.
- Presenting and communicating information
- Information gathering and problem analysis.
- Judgment Planning and organizing
- Quality and detail orientation
- Client focus Following instructions and procedures

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