Payroll Administrator

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 28,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

**Job Purpose**:
**Duties & Responsibilities**:
Input Processing
- Monitor and action payroll input submitted via shared space/ticketing systems.
- Validating the information received for accuracy and completeness
- Accurate capturing of input received on EC or global input file inline with Payroll guidlines
- Verifying total kilometers travelled and the rate per kilometre for each travel claim received.
- Verifying total overtime hours as per the claim and the claim rate payable.
- Validating and verifying the hours for additional work and capturing the claim using the correct cost centre.
- Processing of New Starts, Late Starts, Promotions/Demotions, transfers and Terminations on EC
- Ensuring that all relevant supporting documents are on record for all staff movements/transactions.
- Completing the CTC salary structure according to Payroll guidelines on EC
- Competing the benefits structure as selected by employee
- Verifying that the employee Job Details on EC match that of the supporting document (i.e. Offer of employment or P3, reporting lines and department)
- Ensures that the Provident Fund contribution % correlates with employee onboarding supporting documents.
- Updating of payroll transactions which require corrections on electronic correction forms
- Capturing of bank details changes (where applicable), where banking details are updated by employee via EC ESS, verify bank details against Proof of Banking details uploaded on file.
- Assists with the the annual payroll audit process providing information/ documents as requested by line manager.
- Identifies payroll risks and escalate to line manager for intervention.
- Monitors adherence to company payroll policies and procedures, where deviation is identified, reports same to line manager.

Stakeholder Engagement/Relations
- Liaising with HR department regarding payroll closing date/timelines as approved by Payroll Lead, in collaboration with GSS/PS, i.e. Payroll calendar.
- Attends to Payroll queries and escalates to line manager where required.
- Distributing of Payroll Recon for Payroll checks to be done by HRO/HRA and campus/department heads.
- Facilitates and coordinates the administration of payroll approval processes as directed by line manager.

Reporting and Documentation
- Compiles monthly input register for input control purposes.
- Reports on Banking details changes for the month and ensures that the line manager receives the report for verification and validation purposes. Ensures that all relevant supporting documents for input/payroll processing are saved in the correct folders for easy access and for compliance with Payroll guidelines.
- Benefit Administration
- Ensures that all onboarding documents for medical aid or medical insurance are completed correctly(by employee) and submitted for verification to line manager.
- On termination of employment/cancellation of benefits(where applicable), facilitates the administration of off-boarding the employee from medical aid and medical insurance.
- Ensures that the thirdparty termination notices are completed on time.
- Obtains the line manager signature/approval for all onboarding and off boarding of employees as per benefits administration guidelines.
- Coordinates the administration of death, disability and ill health benefits ensuring (in collaboration with HR) that insurer administration requirements are completed.

**Minimum Requirements**:
**Qualifications**:
Minimum
- Diploma (NQF Level 6) Qualification in HR, Administration or similar

Advantageous
- Certificate in Payroll Administration

Experience

Minimum
- 5 Years Experience in computerised payroll administration
- 5 Years Experience in computerised HR administration