HR & Payroll Administrator

**1.** **Purpose of the Job**

The management of employee data, ensuring the accuracy of timesheets, computing salaries, and ensuring employees are paid correctly and on time. HR administrators will act as the first port of call to employees and external partners for all HR related queries. As a priority, HR administrators will handle the majority of employee documentation, including contracts, recruitment paperwork and starter packs

**2.** **Key Responsibilities**
- Process periodic (weekly, bimonthly, or monthly) payrolls, including management reporting and statuary filings
- Assist to maintain month end payroll journals for posting in general ledgers
- Ensure payroll processing and associated activities such as salaries and leave management are accurately handled
- Assist to prepare payroll and human resource information for data input purposes.
- Process manual timecards and worksheets to ensure the accurate running of payroll processes for different site
- Calculating payable hours, commissions, bonuses, tax withholdings, and deductions
- Provide assistance in auditing and administering terminated employees’ files and records
- Keep abreast of current payroll tax requirements and advise management on pay practices, along with fringe benefit reporting processes
- Coordinating with the HR department to ensure correct employee data.
- Providing administrative assistance to the accounting department
- Maintain ISO and other governing standards
- Perform the relevant Ad hoc duties when required

**Human Resource Administrator Key Responsibilities**
- Forming and maintaining employee records accurately and updating databases internally, such as sick and maternity leave etc.
- Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides
- Provide payroll processing backup support as and when required. Partner with finance to maintain the payroll database.
- Communicating with relevant external partners such as recruitment agencies, et
- Partner with management to communicate Human Resources policies, procedures, programs, and laws
- Reporting regularly on HR activities to the HR Director
- Exercise discretion, judgment, confidentiality, professionalism, and tact in dealing with all issues
- Comply with all existing governmental and labor legal and government reporting requirements and maintain mínimal company exposure to lawsuits
- Perform administrative duties including but not limited to mail, faxes, filing, preparing meeting materials/handbooks, expense reports, scheduling meetings and conference rooms, etc. Disseminate information and maintain bulletin boards
- Conduct research that will assist in the development and implementation of personnel policies and procedures
- Being the first point of contact for employees on any HR related queries
- Helping with various arrangements internally, from travel to processing expenses
- Perform related Ad hoc duties when required.

**3.** **Educational Qualification**:

- Matric Certificate
- VIP Payroll Certificate or Diploma/Degree
- HR Diploma/Degree

**4.** **Knowledge and Experience**:

- Minimum 5 years professional practical experience in a similar capacity
- Proficient knowledge and experience in VIP Payroll system, MS office package: Word (Intermediate to Advanced), Excel (Intermediate to Advanced), Outlook and PowerPoint.

**5.** **Skills and Competencies**:

- Interpersonal Skills (communication, initiative, conflict handling)
- Professionalism
- Extremely Organized
- Credibility
- Customer Service orientated
- Teamwork
- Adaptability
- Honesty and Integrity
- **Written Communication** - The ability to express ideas clearly in memoranda, reports, letters or other documents with appropriate organization and structure, correct grammar and language and terminology that is adjusted to the characteristics and needs of the audience.
- **Verbal Communication** - The ability to express ideas effectively in individual or group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.
- **Telephone etiquette**
- **Adaptability** - The ability to maintain effectiveness when changes in the work environment take place.
- Mature, proactive, resourceful, and hands-on.
- Independent worker who is able to work well with mínimal supervision.
- Ability to work well under pressure.

**6.** **Other**:
Drivers License

**7.** **Working Conditions**
- Will be required to work overtime from time to time with short notice
- Mostly office based, may work offsite from time to time

**Salary**: R11,000.00 - R15,000.00 per month