Officer Administrator

1 week ago

Pretoria, South Africa hearX Full time

**Work location**:
hearX Group, Ground Floor, Building 2, Ashlea Gardens Office Park, 180 Garsfontein Road

**Important information**:

- Working hours: 11:00 - 20:00 (Monday-Friday)
- Own transport would be required.
- All travel for business purposes will be claimed back from the company.

**Job purpose**:
Manage office facilities and ensure a safe and effective working environment in the Hearing Hub.

**Minimum Requirements**:
**Education**
- National Senior Certificate _(essential)_
- Diploma in Hospitality Management or Office Administration_ (desirable)_

**Skills**:

- Computer literate
- Dealing with upset individuals
- Respond to employee problems or complaints

**Experience**:

- 2 years experience in office administration
- Procurement of office equipment, consumables
- Catering
- Supplier liaison
- Facility management
- Housekeeping
- A hospitality background would be beneficial
- Health and Safety

**Key Performance Areas, Weighs and Objectives**: Office Support**
- Order and purchase consumables in line with budget.
- Order stationary as required in line with budget.
- Keep slips and invoices of all purchases and provide it to the Office Manager.
- Receive and manage Hearing Hub office orders and deliveries.
- Assist with the onboarding and off-boarding process in the Hearing Hub.
- Stand-in for Office Manager when absent or on leave.

**Housekeeping**
- Oversee duties of Office Housekeeper.
- Ensure that Office Housekeeper’s duties are completed in their absence.
- Ensure that the Hearing Hub is clean and neat at all times.
- Organize cleaning cupboards and closets.
- Ensure that all Company health and safety policies are adhered to (incl Covid policies).
- Report Housekeeping tasks that are not completed or fulfilled.

**Team Culture and Function Coordination**
- Organize internal staff functions (birthdays, socials and year end functions).
- Organize and purchase staff incentives.
- Ensure new Hearing Hub employees are welcomed.
- Arrange gifts for various occasions as requested by management.
- Ensure that catering and refreshments are provided and set up.

**Facility Coordination**
- Liaise with the office manager and landlord regarding maintenance.
- Arrange maintenance as required and communicate with Office Manager.
- Be proactive in managing facility and assets.
- Ensure that office assets are maintained.
- Ensure that the office is clean, tidy and hygienic.
- Manage the aesthetics of the office.
- Request and manage access tags and parking bays.
- Correspond with armed response as required.
- Maintain asset register for office furniture and assets in the Hearing Hub.

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