Administrative Officer

2 weeks ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:

- FACULTY OF HEALTH SCIENCES
- DEPARTMENT OF FAMILY MEDICINE
- SCHOOL OF MEDICINE
- ADMINISTRATIVE OFFICER
- PEROMNES POST LEVEL 10- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

RESPONSIBILITIES:
The incumbent will be expected to do the following:

- Registering new vendors and cost centres on the UP system;
- Processing purchase orders and coordinate procurement for the Department of Family Medicine and Emergency Medicine Division;
- Assisting with financial documentation related to staff travel reimbursements;
- Ensuring compliance with financial processes;
- Maintaining electronic filing and ensure proper scanning and storage of all financial documents;
- Planning and organising CPD programs and annual congress (send invitations, register attendees, coordinate payments, issue CPD certificates and confirmation letters);
- Requesting and processing invoices for CPD related payments in compliance with UP procurement terms;
- Coordinating and submitting lecturers’ CVs and event documentation to the HPCSA;
- Assisting with onboarding and support for personnel on contract;
- Maintaining a well-organised, user-friendly filing system for HR and personnel records;
- Liaising with internal and external stakeholders through verbal and written communication;
- Ensuring staff has access to IT support and coordinating field support for any technical issues.

MINIMUM REQUIREMENTS:

- A three-year diploma in Office Administration or equivalent qualification;
- 2 years’ experience in:

- Financial administration in a tertiary environment.
- Secretarial experience in the office of Snr Management level.
- OR
- Grade 12;
- 4 years’ experience
- Financial administration in a tertiary environment.
- Secretarial experience in the office of Snr Management level.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
- Strong communication and interpersonal skills, highly organised and a keen commitment to excellence;
- The ability to liaise and communicate effectively on all levels within the organisation and with external stakeholders;
- Ability to work independently and participate effectively within a team;
- Excellent verbal and written language and communication skills;
- Ability to pay attention to detail and work accurately.

ADDED ADVANTAGES AND PREFERENCES:

- Bachelor’s degree in Administration or equivalent;
- Driver’s Licence.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 05 November 2025.
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._

  • Office Administrator

    1 week ago

    Pretoria, South Africa Innovative Solutions Group Full time

    Job Title: Office Administrator Job Summary: The Office Administrator is responsible for managing the day-to-day operations of an office, ensuring that the office runs smoothly and efficiently. The role involves managing office supplies, equipment, and facilities, coordinating administrative tasks, and providing support to employees. The Office...

  • Administrative Officer

    4 days ago

    Pretoria, South Africa South African Medical Research Council Full time

    The South African Medical Research Council seeks to appoint an Administration Officer in the Transformation Office. This role is to provide administrative services to support efficient and effective implementation of the programmes and projects of the Transformation Office. Key Responsibility Areas Plan, coordinate and provide logistical support for...

  • Office Administrator

    2 weeks ago

    Pretoria, South Africa Specialist Confectionery Full time

    A specialist confectionery business in Pretoria requires a capable admin to perform various administration, reconciliation and monitoring roles of our business processes - Must have at least 3 years experience in office administration - Strong administration capabilities and high level of responsibility - Excellent MS Office and PC skills, especially...

  • Office Administrator

    7 days ago

    Pretoria, South Africa Lumina Personnel Full time

    Title Office Administrator & Junior Bookkeeper Location Centurion, Pretoria Salary Market Related - Negotiable About the Role This is a multifaceted role encompassing office management, financial administration, and executive support, the face of the office, handling reception, invoicing, debt collection, and supporting with junior-level bookkeeping tasks....

  • Office Administrator

    1 week ago

    Pretoria, South Africa CLS Human Capital Specialists Full time

    **OFFICE ADMINISTRATOR** *** **Introduction**: A MedTech company-based Pretoria and specialising in the manufacturing, development and selling of hearing aid software is seeking an energetic and creative Office Administrator with at least 2 years’ experience to join their team. *** **Job purpose**: Manage office facilities and ensure a safe and...

  • Office Administrator

    1 week ago

    Pretoria, Gauteng, South Africa ARVO Full time R180 000 - R240 000 per year

    Administrative OfficerOur client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.Location: On-site, office based in...

  • Office Administrator

    1 week ago

    Pretoria, Gauteng, South Africa ARVO Full time R150 000 - R250 000 per year

    Administrative OfficerOur client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.Location: On-site, office based in...

  • Office Administrator

    1 week ago

    Pretoria, Gauteng, South Africa 6149cf10-3b23-4055-9b42-ae58388f39fb Full time R150 000 - R250 000 per year

    Administrative OfficerOur client is seeking a professional, organised, and self-driven Administrative Officer to keep day-to-day operations running smoothly. The ideal candidate works independently, communicates professionally, and enjoys juggling varied administrative, operational, and light finance tasks.Location: On-site, office based in...

  • IT Office Administrator

    2 weeks ago

    Pretoria, South Africa NTT Data Full time

    **Responsibilities**: - Executing to completion all IT Hardware and software requests across the group - Processing of all IT procurement related tasks and activities to completion - Processing of all monthly invoices in a timely manner - Vendor management procurement and invoicing - Tracking and tracing all IT related procurement, invoice and payments...

  • Office Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa Lumina Personnel Full time R250 000 - R500 000 per year

    Office Administrator & Junior BookkeeperCenturion Pretoria;Salary Market Related - NegotiableAbout the Role:This is a multifaceted role encompassing office management, financial administration, and executive support, the face of the office, handling reception, invoicing, debt collection, and supporting with junior-level bookkeeping tasks.Key...