Office Administrator
6 days ago
Are you a mature, trustworthy, and respectful individual looking for a meaningful half-day role in a professional environment? A well-established Family Trust company based in the Cape Town City Centre is seeking a highly capable Office Administrator to join their team.
What They're Looking For:
They are seeking an individual with a formal qualification (degree/diploma in finance preferred), proficiency in Pastel or similar ideally, and excellent organizational skills. You will play a pivotal role in ensuring the smooth functioning of the office and supporting the Trust’s operations.
What They Offer:
- A supportive and professional work environment.
- Half-day working hours (8am - 1pm), based in-office in the Cape Town City Centre.
Key Responsibilities:
- Manage general office duties, including office supplies, cell phone administration, garage card administration, and postage.
- Oversee repairs and maintenance to the office building.
- Handle courier services and maintain filing records.
- Serve as the first point of contact by answering telephone calls during office hours.
- Organize business and family travel arrangements.
- Attend weekly Wednesday morning meetings and take minutes.
Banking Duties:
- Set up approved beneficiaries and maintain beneficiary lists.
- Conduct six-monthly reviews of beneficiaries and remove outdated entries.
- Prepare weekly/monthly payments for various entities.
Medical Aid Administration:
- Submit medical aid claims for family members and ensure timely follow-ups.
- Review correspondence and address any issues with submitted claims.
- Conduct monthly reconciliations with medical aid statements.
- File all medical aid documentation and supporting records.
Insurance Administration:
- File annual insurance policies and manage claims.
- Perform monthly reconciliations of outstanding claims.
Motor Vehicle Administration:
- File documentation related to motor vehicles and manage annual registrations.
- Handle fines and other related administrative tasks.
Property Repairs & Maintenance:
- Assist with repairs and maintenance of private homes/properties.
- Liaise and negotiate with contractors, ensuring appropriate authorizations for Trust-funded projects.
Skills & Requirements:
- Proficiency in Word, Excel, and Google Docs.
- Strong knowledge of bookkeeping/accounting, with Pastel experience being a must.
- Exceptional organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High level of discretion and professionalism.
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