Parish Administrative Coordinator

6 days ago


Springs, South Africa Ccbjax Full time

Job Overview

The Parish Administrative Assistant will perform a variety of administrative tasks to support the overall function and activities of the church and its ministries.

Responsibilities

  • Greet parishioners, visitors, and service technicians and assist them as needed during office hours.
  • Screen calls, answer questions, forward messages in a timely manner, resolving problems within the scope of authority.
  • Check email regularly during the day and respond, redirect, or print for follow-up action as appropriate.
  • Sort and distribute incoming mail.
  • Prepare and mail welcome letters to new members, baptismal instructions, follow-up postcards to visitors, and other administrative correspondence as requested.
  • Publish the Church Bulletin in a timely manner.
  • Utilize church management software to maintain all membership records including entering weekly contributions accurately.
  • Function as the liaison on behalf of the parish with the diocese and Shared Services regarding fiscal responsibilities.
  • Serve as safe environment coordinator for compliance with diocesan policies.
  • Coordinate recruitment, ensure new hire onboarding is complete, and provide new employee orientation.
  • Maintain the Pastor's calendar and distribute a weekly update containing appointments and activities.
  • Update bulletin boards with current events.
  • Keep all files in an orderly manner and prepare filing system directions for others.
  • Generate reports as required by the Pastor.
  • Make travel/hotel arrangements for the Pastor or visiting guests.
  • Ensure office equipment is kept clean and schedule maintenance as recommended.
  • Contact and Schedule Emergency Repairs and Maintenance services as needed.
  • Keep an inventory of office supplies and reorder as needed.
  • Update Standard Operating Procedures for all office functions.
  • Backup work daily.
  • Attend staff meetings, and prepare minutes of the meeting for distribution.


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