Parish Administrative Coordinator
6 days ago
Job Overview
The Parish Administrative Assistant will perform a variety of administrative tasks to support the overall function and activities of the church and its ministries.
Responsibilities
- Greet parishioners, visitors, and service technicians and assist them as needed during office hours.
- Screen calls, answer questions, forward messages in a timely manner, resolving problems within the scope of authority.
- Check email regularly during the day and respond, redirect, or print for follow-up action as appropriate.
- Sort and distribute incoming mail.
- Prepare and mail welcome letters to new members, baptismal instructions, follow-up postcards to visitors, and other administrative correspondence as requested.
- Publish the Church Bulletin in a timely manner.
- Utilize church management software to maintain all membership records including entering weekly contributions accurately.
- Function as the liaison on behalf of the parish with the diocese and Shared Services regarding fiscal responsibilities.
- Serve as safe environment coordinator for compliance with diocesan policies.
- Coordinate recruitment, ensure new hire onboarding is complete, and provide new employee orientation.
- Maintain the Pastor's calendar and distribute a weekly update containing appointments and activities.
- Update bulletin boards with current events.
- Keep all files in an orderly manner and prepare filing system directions for others.
- Generate reports as required by the Pastor.
- Make travel/hotel arrangements for the Pastor or visiting guests.
- Ensure office equipment is kept clean and schedule maintenance as recommended.
- Contact and Schedule Emergency Repairs and Maintenance services as needed.
- Keep an inventory of office supplies and reorder as needed.
- Update Standard Operating Procedures for all office functions.
- Backup work daily.
- Attend staff meetings, and prepare minutes of the meeting for distribution.
-
Parish Operations Coordinator
5 days ago
Springs, South Africa Dosafl Full timeWelcome to Dosafll! We are seeking a highly organized and skilled Parish Administrative Assistant to support the activities of our parish.This is an exciting opportunity for a motivated individual who is passionate about creating a welcoming environment for parishioners, staff, and visitors.Key Responsibilities:Greet parishioners, visitors, and service...
-
Parish Administrative Assistant
2 days ago
Springs, South Africa Ccbjax Full timeJoin to apply for the Parish Administrative Assistant role at Catholic Charities JacksonvillePosition: Parish Administrative AssistantReports to: PastorJob Type: Part-Time - 25 hours per weekFLSA: Hourly Non-exemptGeneral Summary: The Parish Administrative Assistant will perform clerical and administrative tasks, under the supervision of the Pastor, which...
-
Parish Operations Specialist
6 days ago
Springs, South Africa Ccbjax Full timeJob DescriptionThe Parish Administrative Assistant will provide administrative support to the Pastor and other church staff members, ensuring the smooth operation of the church office.Key ResponsibilitiesProvide administrative support to the Pastor and other church staff members.Manage and update the master calendar of events.Coordinate Mass schedules and...
-
Springs, South Africa Dosafl Full timeWe are seeking a highly skilled and experienced Parish Administrative Assistant to join our team at Dosafll.The successful candidate will be responsible for providing administrative support to the Pastor and other staff members, as well as creating a welcoming environment for parishioners, staff, and visitors.Key Responsibilities:Greet parishioners,...
-
Administrative Support Associate
6 days ago
Springs, South Africa Ccbjax Full timeJob SummaryThe Parish Administrative Assistant will be responsible for providing administrative support to the Pastor and other church staff members.Key ResponsibilitiesProvide exceptional customer service to parishioners, visitors, and service technicians.Manage and update the master calendar of events for all church activities.Coordinate Mass schedules and...
-
Church Administrative Support Specialist
5 days ago
Springs, South Africa Dosafl Full timeDosafll seeks a dedicated and detail-oriented Parish Administrative Assistant to join our team. As the primary point of contact for visitors, you will create a welcoming environment that fosters connection and community.The ideal candidate will possess excellent communication skills, a willingness to learn new skills, and the ability to work effectively in a...
-
Administrative Support Specialist
2 days ago
Springs, South Africa Ccbjax Full time**Job Overview:**Catholic Charities Jacksonville seeks a detail-oriented Parish Administrative Assistant to provide exceptional support to the Pastor and ensure the smooth operation of our church office.The successful candidate will possess excellent communication skills, be proficient in Microsoft 360 Suite, and have prior experience in a similar role. As a...
-
Office Manager for Community Outreach
5 days ago
Springs, South Africa Dosafl Full timeAre you a detail-oriented and organized individual looking for a challenging role? Do you have a passion for providing exceptional customer service?We are seeking a Parish Administrative Assistant to join our team at Dosafll.As the primary point of contact for visitors, you will create a welcoming environment that fosters connection and community.Key...
-
Parish Operations Coordinator
2 days ago
Springs, South Africa Ccbjax Full time**Key Responsibilities:**Greet and assist visitors, answer phone calls, and respond to emails in a timely manner.Sort and distribute mail, prepare correspondence, and publish the Church Bulletin.Maintain accurate membership records, update the master calendar, and coordinate Mass schedules.Ensure office equipment is well-maintained, and perform daily...
-
Church Office Assistant Manager
6 days ago
Springs, South Africa Ccbjax Full timeAbout the RoleThe Parish Administrative Assistant will serve as the initial contact for visitors and provide administrative support to the Pastor and other church staff members.ResponsibilitiesGreet visitors and parishioners, and assist them as needed.Screen calls and answer questions in a timely manner.Manage and update the master calendar of events.Prepare...
-
Administrative Services Coordinator
4 days ago
Springs, South Africa Lutheran Education Australia Ltd Full timeAbout the PositionThis is a permanent full-time position available immediately. The successful candidate will work in a supportive community that prioritises career growth and wellbeing.The ideal candidate should have relevant experience in a similar environment and be highly organised with strong attention to detail, excellent communication and service...
-
Branch Coordinator
4 days ago
Springs, South Africa Sanlam Limited Full timeSanlam Limited is a leading financial services provider in South Africa, catering to the entry-level and emerging middle market. Our subsidiary, Sanlam Developing Markets (SDM), offers a range of simple and affordable financial solutions to meet clients' unique needs.Key Responsibilities:Provide exceptional client service by ensuring speedy reception and...
-
Court Clerk Coordinator
4 days ago
Springs, South Africa Siloam Springs Full timeOverview:Siloam Springs seeks an experienced Bond Clerk to support the administration of Criminal Misdemeanor and Traffic Proceedings.Responsibilities:Entry of citations from law enforcement agenciesPreparation of court dockets and mailing of court settingsResponse to inquiries and receipt of bond paymentsCoordination of community service activitiesPrimary...
-
Office Administration Manager
4 days ago
Springs, South Africa Sanlam Limited Full timeSanlam Limited's Sanlam Developing Markets (SDM) subsidiary offers a unique opportunity to make a meaningful contribution to the financial services sector in South Africa. By joining our team, you will be part of a dynamic organization that strives to deliver exceptional client experiences.Key Responsibilities:Provide exceptional client service by...
-
Justice System Administrator
4 days ago
Springs, South Africa Siloam Springs Full timeJob Overview:Siloam Springs is seeking an experienced Bond Clerk to support the administration of Criminal Misdemeanor and Traffic Proceedings.Responsibilities:Entry of citations from law enforcement agenciesPreparation of court dockets and mailing of court settingsResponse to inquiries and receipt of bond paymentsCoordination of community service...
-
Administrative Assistant
4 days ago
Springs, South Africa Siloam Springs Full timeJob Summary:The Bond Clerk role at Siloam Springs is an exciting opportunity to join our team in the administration of Criminal Misdemeanor and Traffic Proceedings.About the Role:We are seeking a highly organized and detail-oriented individual to assist the Chief Clerk and Deputy Clerk in all aspects of court operations.The successful candidate will be...
-
Digital Manufacturing Data
4 days ago
Springs, South Africa Kimberly-Clark Full timeYou’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking...
-
Clerical and Administrative Professional
2 days ago
Springs, South Africa Ccbjax Full time**Additional Responsibilities:**Coordinate recruitment, new hire onboarding, and provide orientation to new employees.Serve as safe environment coordinator, ensuring compliance with diocesan policies.Manage and update filing systems, prepare reports, and make travel arrangements as needed.Attend staff meetings and prepare minutes for distribution.
-
College Support Officer
4 days ago
Springs, South Africa Lutheran Education Australia Ltd Full timeAdministrative Services CoordinationWe are seeking an experienced and skilled Administrative Services Coordinator to join our team at Good Shepherd Lutheran College. The successful candidate will provide key administrative support, managing the College timetable, student subject selection, staff allocation, and room bookings.The ideal candidate should be...
-
Timetabling Specialist
4 days ago
Springs, South Africa Lutheran Education Australia Ltd Full timeSchool Operations ManagementThe College Administrator will be responsible for providing key administrative support to the school's operational teams. This includes managing the College timetable, student subject selection, staff allocation, and room bookings.The ideal candidate should have experience in managing complex schedules, coordinating events, and...