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Administrative Support Specialist

2 months ago

Centurion, Gauteng, South Africa WeBuyCars Full time
WeBuyCars is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Midstream Branch. Key Responsibilities:

• Invoicing: Prepare and manage invoicing for various transactions.
• Client Support: Assist walk-in clients and dealers with their queries and concerns.
• Office Administration: Maintain office systems, including filing, data entry, and record-keeping.
• Sales Assistance: Provide administrative support to Vehicle Sales Personnel with documentation and other tasks.
• Purchasing Support: Assist Vehicle Buying Personnel with administrative documentation.
• Liaison: Serve as a liaison between the branch and Head office, ensuring seamless communication and coordination.
• Equipment Management: Manage the maintenance and organization of office equipment and supplies.
• Reporting: Compile and submit monthly reports as required.

Knowledge Requirements:

• Proficiency in the vehicle industry and its terminology.
• Strong organizational skills, with attention to detail.
• Excellent customer service skills, with ability to communicate effectively.
• Ability to take direction and work under authority, while being proactive in managing tasks and priorities.
• Strong listening and telephone etiquette skills.
• Self-motivated individual with a positive attitude, able to manage heavy workloads and prioritize tasks efficiently.
• Proven ability to delegate tasks and manage people successfully.

Requirements:

• Residency in Centurion or surrounding area preferred.
• Minimum 3 years' experience in an administrative role, preferably in the vehicle industry.
• Own transport and valid driver's license required.
• Willingness to work every second weekend and some public holidays.
• Diploma or degree in a related field (administrative studies, business administration, etc.).
• No criminal record.
• Contactable references and accurate employment history.
• Availability to start immediately.

Package and Benefits:

• Market-related salary negotiable depending on experience (R250,000 - R350,000 per annum).
• Provident fund contribution.
• Discovery Life Insurance.
• 15 days annual leave.