Administrative and Financial Support Specialist

4 weeks ago

Centurion, Gauteng, South Africa People Dimension Full time
About the Role

We are seeking an experienced Administrative and Financial Support Specialist to join our team at People Dimension. As a key member of our administrative department, you will play a vital role in ensuring the smooth functioning of our financial and administrative operations.

Job Summary

The successful candidate will be responsible for providing exceptional administrative support, including document management, data entry, and financial duties. If you possess excellent organisational skills, attention to detail, and strong communication abilities, we encourage you to apply for this exciting opportunity.

Responsibilities
  • Administrative Support
    • Manage and control documents, paperwork, and files efficiently.
    • Review and attend to timesheets.
    • Handle staff administrative matters.
    • Process incoming and outgoing correspondence, including emails and phone calls.
    • Schedule appointments, meetings, and conferences as required.
    • Maintain office supplies, inventory, and reorder supplies when necessary.
    • Administer warehousing and stock control.
    • Evaluate process efficiencies.
  • Data Entry and Record Keeping
    • Accurately enter data into electronic databases and spreadsheets.
    • Maintain and update records pertaining to personnel, equipment, and inventory.
    • Ensure data integrity and confidentiality at all times.
  • Financial Duties
    • Assist with basic financial tasks, such as invoice processing, expense tracking, and billing.
    • Prepare financial documents like purchase orders, invoices, and receipts.
    • Support budgeting and forecasting activities under the guidance of your direct Line Manager.
    • Prepare petty cash and credit card expense reconciliations.
    • Manage procurement administration.
    • Reconcile raw material receipt and transporter data.
    • Assist with product costing and budget compilations.
    • Act as backup to sales and debtor's functions.
  • Document Preparation and Reporting
    • Draft and format documents, reports (monthly sales report and monthly raw materials report), and presentations as required.
    • Compile data and prepare regular reports for Management review.
  • Communication and Coordination
    • Liaise with internal departments and external stakeholders as needed.
    • Communicate effectively with vendors, suppliers, and service providers.
    • Coordinate logistics for meetings, events, and travel arrangements.
    • Ensure customer service excellence.
  • Compliance and Documentation
    • Ensure compliance with Company policies, procedures, and industry regulations.
    • Maintain accurate records and documentation in accordance with legal requirements.
    • Assist in audits and inspections by providing necessary documentation and information.
  • General Support
    • Team Support: Provide general administrative support to teams, including document preparation, meeting coordination, and project management as needed.
    • Confidentiality: Handle sensitive company information with discretion and in accordance with company policies and procedures.
    • Compliance and Best Practices: Ensure office and financial procedures are in line with company guidelines and industry standards.
    Requirements
    • Education
      • Matric certificate or equivalent.
      • Associate's or Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
    • Experience
      • Three to five years' work experience in the same position.
      • Experience with basic finance and accounting functions, including invoicing, accounts payable/receivable, and financial reporting.
      • Proficiency in ERP systems (SAP/SAGE/PASTEL/QuickBooks/Acumatica).
      • Advanced working knowledge in MS Excel.
    • Additional Requirements
      • Valid driver's license and own reliable transportation.
      • Prefers candidates who can communicate in Sepedi.
    What We Offer

We offer a competitive salary package, including a base salary of R26 769.00 per month, pension fund, 13th cheque, and discretionary incentive bonus.

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