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Facilities and Operations Coordinator

1 week ago

Cape Town, Western Cape, South Africa RareCruit Full time
Responsibilities Summary

The Property & Maintenance Manager will oversee the day-to-day operational functions of RareCruit's properties and subsidiaries, ensuring timely completion of tasks and maintenance requirements.

Main Duties:
  • Property Portfolio Management: Manage a portfolio of properties, ensuring timely execution of operational tasks and maintenance requirements.
  • Maintenance and Repairs: Coordinate with contractors and suppliers to resolve property maintenance issues promptly and efficiently.
  • Tenant Support: Provide exceptional service to tenants, addressing their queries and concerns in a professional manner.
  • Contractor Management: Oversee building contractors and suppliers, ensuring they meet required service standards.
  • Inspections and Quality Control: Conduct thorough inspections, verifying tenant installations and approving payment authorizations.
  • Plant and Equipment Maintenance: Ensure all equipment is serviced within scheduled time frames, adhering to budget constraints.
  • Supplier Contract Management: Negotiate and manage supplier contracts, ensuring compliance with service level agreements.
  • Insurance Claim Processing: Facilitate insurance claim processes on behalf of RareCruit.
  • Compliance and Risk Management: Ensure properties comply with relevant legislation and regulatory requirements.
  • Site Maintenance and Cleanliness: Maintain properties in a neat and clean state, adhering to high standards of repair and upkeep.
  • Team Leadership: Directly manage and train maintenance staff, promoting excellence in facilities management.
  • Creditor Payments and Record-Keeping: Manage property-related creditor payments, maintaining accurate records.
  • Annual Service Requirements: Keep track of annual service requirement items, ensuring compliance.
  • Communication and Reporting: Foster effective communication with tenants, providing regular updates to management on portfolio status.
  • Proactive Maintenance: Implement proactive maintenance strategies, identifying areas requiring attention or intervention.
  • Disclaimer and Indemnity Boards: Ensure properties are fitted with correct disclaimer and indemnity boards at all times.
  • Reporting and Budget Management: Prepare and submit various reports to senior management, including expense budget variance analysis.
  • Tendering Processes: Participate in tendering processes among suppliers, ensuring optimal procurement outcomes.