Executive Support Specialist

3 weeks ago

Akasia, Gauteng, South Africa Profession Hub Full time
Job Description

Profession Hub is seeking a highly skilled and experienced Executive Support Specialist to join our team in Akasia. This is an exciting opportunity for a proactive and organized individual to support the Managing Director in managing their day-to-day office tasks.

Key Responsibilities:
  • Manage the day-to-day office tasks of the Managing Director, including preparing background documents and outgoing mail as necessary.
  • Monitor, screen, respond to and distribute incoming communications, maintaining accurate calendars with prioritized important deliverables.
  • Act as a liaison for the Managing Director for internal and external inquiries, participating in highly confidential meetings and providing accurate records, transcribing and distributing minutes of meetings.
  • Review and summarize miscellaneous reports and documents, assisting the MD in drafting high-level presentations, communications and documents using Word, Excel and PowerPoint.
  • Collaborate with other team members to organize various corporate events, manage and maintain executives' schedules, appointments, and travel arrangements.
  • Conduct research, collect, and analyze data to prepare reports and documents for the Managing Director, preparing monthly expense reports and handling insurance claims.
Requirements:
  • Grade 12 (required)
  • Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)
  • 3 to 5 Years Minimum Experience in an administrative support role
  • At least 2-3 years experience as an executive assistant
  • Relevant software application (MS Office Suite)
  • Pastel (accounting and payroll) (preferred)
  • Diary Management
Competencies:
  • Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration.
  • Able to work in a fast-paced environment.
  • Working under pressure
  • Deadline driven.
  • Strong attention to detail.
  • Accurate/Meticulous/Efficient/Strong/Confident
  • Good communication skills
  • Excellent verbal, written, telephone and interpersonal skills.
  • Computer literacy including developed skills in (MS Office Suite)
  • The ability to manage own workload and to work as part of a team.
  • Honest and Reliable
Travel Arrangements:
  • Responsible for making travel arrangements for the MD by:
  • Liaising with people and companies to be visited to arrange suitable dates and venues.
  • Arranging flight tickets, accommodation, car hire etc.
  • Supporting the Executive with trip planning and Preparing detailed itineraries for the Executive
  • The above will also include travel for personal purposes such as commuting flights etc.
Estimated Salary:

R350,000 - R450,000 per annum based on qualifications, experience and location.

About Us:

Profession Hub is a dynamic company that values innovation, teamwork, and excellence. We offer a supportive and collaborative work environment that fosters growth and development. If you are a motivated and results-driven individual who is passionate about delivering exceptional service, we encourage you to apply for this exciting opportunity.

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