Administrative Coordinator

1 day ago


Cape Town, Western Cape, South Africa O'Brien Recruitment Full time
Job Title: Temp Administrator

We are seeking a highly organized and detail-oriented Temp Administrator to join our team at O'Brien Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.

Key Responsibilities:
  • Office Operations: Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Team Management: Supervise administrative staff and divide responsibilities to ensure performance and productivity.
  • Executive Support: Manage agendas, travel arrangements, and appointments for upper management.
  • Communication: Manage phone calls, correspondence (email, letters, packages), and other communication channels.
  • Financial Management: Support budgeting and bookkeeping procedures, including tracking expenses and maintaining financial records.
  • Data Management: Create and update records and databases with personnel, financial, and other data.
  • Supply Management: Track stocks of office supplies and place orders when necessary.
  • Reporting: Submit timely reports and prepare presentations and proposals as assigned.
  • Team Collaboration: Assist colleagues whenever necessary and contribute to a positive and productive team environment.
Requirements:
  • Experience: Proven experience as an office administrator, office assistant, or relevant role.
  • Communication Skills: Outstanding communication and interpersonal abilities.
  • Leadership Skills: Excellent organizational and leadership skills.
  • Knowledge: Familiarity with office management procedures and basic accounting principles.
  • Technical Skills: Excellent knowledge of MS Office and office management software (ERP, etc.).
  • Qualifications: Qualifications in secretarial studies will be an advantage.
  • Education: High school diploma; BSc/BA in office administration or relevant field is preferred.


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