Administrative Coordinator

2 months ago


Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

Job Summary

O'Brien Recruitment is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for coordinating office activities and operations to ensure efficiency and compliance with company policies.

Key Responsibilities

  • Coordinate Office Activities: Oversee the day-to-day operations of the office, ensuring that all tasks are completed in a timely and efficient manner.
  • Supervise Administrative Staff: Supervise and manage administrative staff, providing guidance and support to ensure that they are meeting their performance goals.
  • Manage Agendas and Travel Arrangements: Coordinate travel arrangements, manage agendas, and make necessary arrangements for upper management.
  • Manage Correspondence and Records: Manage phone calls, correspondence, and records, ensuring that all information is accurate and up-to-date.
  • Support Budgeting and Bookkeeping: Assist with budgeting and bookkeeping procedures, ensuring that all financial records are accurate and up-to-date.
  • Track Office Supplies: Monitor and track office supplies, placing orders as necessary to ensure that the office is well-stocked.
  • Submit Reports and Presentations: Prepare and submit reports and presentations as assigned, providing data and insights to support business decisions.
  • Assist Colleagues: Provide support and assistance to colleagues as needed, ensuring that the team is working efficiently and effectively.

Requirements

  • Proven Experience: Proven experience as an office administrator, office assistant, or relevant role.
  • Excellent Communication Skills: Outstanding communication and interpersonal abilities, with the ability to work effectively with colleagues and management.
  • Organizational and Leadership Skills: Excellent organizational and leadership skills, with the ability to prioritize tasks and manage multiple projects.
  • Office Management Skills: Familiarity with office management procedures and basic accounting principles.
  • Technical Skills: Excellent knowledge of MS Office and office management software (ERP, etc.).
  • Qualifications: Qualifications in secretarial studies will be an advantage.
  • Education: High school diploma; BSc/BA in office administration or relevant field is preferred.


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