Administrative Support Officer
4 weeks ago
The Administration Assistant is a vital role within our team, providing administrative support to our facility Service Manager and clinical team. This position is offered on a part-time basis, working from our Peter Arney Home in Salter Point.
Key Responsibilities- Provide administrative support to all functions of the facility, ensuring the smooth running of day-to-day operations.
- Answer resident and visitor questions in a positive and welcoming manner.
- Provide onsite rostering support to all Staff and Managers via the Etivity system.
- Ensure all documentation relevant to staff and residents is accurate and records are maintained.
- Coordinate all training for permanent members of staff, to maintain mandatory compliance.
- Ensure that control and security in the office over monies, valuables and records is adhered to and that unauthorized entry to the office is kept to a strict minimum.
- Provide efficient, accurate and timely accounting support to the Finance Department.
- Coordinate various regular reporting functions and other activities as required in conjunction with the manager and clinical staff.
- Provide receptionist and telephone support.
- Maintain petty cash, stationery, photocopying, scanning, faxing, data entry, filing and emailing as required.
The successful candidate will have proven organisational and time management skills with the ability to work well under pressure and meet deadlines. You will have highly developed interpersonal and communication skills, well-developed computer skills with the ability to learn new software programs efficiently. You will be able to not only work independently, but as a part of a team.
Essential Criteria- Evidence of COVID-19 and Current 2024 Flu vaccinations per Amana Living policies
- Ability to obtain a National Police Clearance (within 6-months validity)
- Successful completion of pre-employment form and reference checks
- NDIS Screen Check (or willingness to obtain at interview stage)
- Previous office administration experience working within the aged care industry.
- Advanced experience using Microsoft Word & Excel
- An understanding of accounting/bookkeeping principles (debtors & creditors)
- Current drivers' licence
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