Front Office Coordinator

4 days ago


Southern Suburbs, South Africa Amana Living Full time

About Amana Living

Amana Living is a leading provider of aged care services in Western Australia, dedicated to enhancing the lives of older individuals and their families since 1962.

Our mission is to provide high-quality care and support that honours the unique needs and values of each resident. We offer a comprehensive range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and dementia-specific services.

We are committed to creating a community where every older person is valued, respected, and empowered to live a fulfilling life.

Career Opportunities

Amana Living is seeking an experienced Front Office Coordinator to join our team at Peter Arney Home in Salter Point. The successful candidate will be responsible for providing administrative support to our facility Service Manager and clinical team.

Job Responsibilities:

  • Provide administrative support to ensure the smooth operation of day-to-day activities.
  • Assist with resident and visitor inquiries in a professional and welcoming manner.
  • Coordinate staff rostering using Etivity.
  • Maintain accurate records and documentation related to staff and residents.
  • Arrange training sessions for permanent staff members to ensure mandatory compliance.
  • Ensure control and security protocols are followed in the office.
  • Provide timely and accurate accounting support to the Finance Department.
  • Coordinate regular reporting functions and other activities as required.
  • Offer reception and telephone support.
  • Manage petty cash, stationery, photocopying, scanning, faxing, data entry, filing, and emailing tasks.

Requirements:

  • Proven organisational and time management skills.
  • Highly developed interpersonal and communication skills.
  • Well-developed computer skills with the ability to learn new software efficiently.
  • Able to work independently and as part of a team.
  • Previous experience in office administration within the aged care industry.
  • Advanced proficiency in Microsoft Word and Excel.
  • Familiarity with accounting principles (debtors and creditors).
  • Holding a current driver's licence.

What We Offer:

  • Competitive salary: $65,000 - $75,000 per annum.
  • Salary packaging benefits up to $18,550.
  • School holidays childcare assistance.
  • Continued superannuation contribution for employees on paid or unpaid parental leave.
  • Health and wellbeing programs.
  • Ongoing training and development opportunities.
  • Access to our Employee Assistance Program.


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