Office Assistant

6 months ago

Southern Suburbs, South Africa Homechoice Full time

**Purpose summary**:
This is an exciting opportunity for a person who is interested in furthering their career as a dynamic assistant to the office manager, and providing administrative and coordination support for our staff.
This role will be ideal for a proactive and detail-orientated individual who is passionate about managing a professional office space and eventing, likes to get things done, enjoys working in a team in an exciting fintech business.

**As the Office Manager Assistant, you will be responsible for supporting the office manager with the following**:

- Assisting the Office Manager with building maintenance, shopping, kitchen supplies, office equipment, deliveries, credit card receipts, and errands
- Assisting the Office Manager to maintain relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
- Ensure that all areas are always clean and hygienic, report any maintenance issues to our facilities team and request assistance from our on-site cleaning contractor when required
- Partner with our People Team to assist with gifts for celebrations, special events, bereavement flowers
- Assist the Office Manager with coordinating office equipment with our IT department, and with their daily management, servicing, provisions
- Assist the Office Manager with ensuring our office asset register is maintained when purchasing new IT hardware
- Ensure that our evacuation procedures are up to date and health and safety representatives have been identified and contact details are updated
- Provide general welcome and support to visitors including reserving parking bays in advance of arrival
- Assist with quarterly and bi-annual conference preparations, including collation of presentations, assist with finding suitable venues, sourcing of gifts for attendees
- Assist with travel bookings (local and overseas flights and hotels through travel agent) local hotels directly
- Assist in planning and arranging of ad hoc events and functions, teambuilding, restaurant bookings, conference catering, year end functions
- Assist with meeting room management, ensuring rooms always neat and presentable, meeting room bookings for monthly townhall presentations, fireside chats, lunch and learn sessions are booked in advance, assist with finding alternative meeting rooms when required
- Assist with organizing and schedule meetings and appointments in Microsoft Outlook
- Assist with new supplier take-on forms, purchase order capturing, receipting and related supplier queries
- Assist with and maintain stationery supplies cupboard, meeting room supplies
- Assist with personal arrangements as and when required for executives
- General administrative requests

**A little about who you are**
- Strong interpersonal skills, verbal and written communication skills
- Good planning, organizational, communication, and customer service skills
- Deadline-driven with a high level of professionalism
- Natural multi-tasker with prioritizing ability and ability to work well under pressure on own as well as within a team environment
- Tenacity and high attention to detail
- Initiative and sound judgement

**Why join the Team?**
We are a scale-up - an established business that operates like a start-up - with multiple financial products and a large, highly digitally engaged customer base. If you want to learn quickly and be involved in multiple products, projects, and technologies then FinChoice is the place for you. Our culture is that of a close-knit family, who enjoy having a good laugh and push hard together to reach our collective goals. The atmosphere is warm and supportive, and everyone is approachable. We offer:

- professional development through coaching and short courses
- employee wellness and support
- preferential rates for medical cover

**Where is this role based?**
The company’s offices in Wynberg, Cape Town.

**Our Values**
- Wow our customers
- Play as a team
- Think like an entrepreneur
- Keep it real
- Raise the bar
- Keep innovating

**Requirements**:

- High School Matric Certificate holder
- Administrative and/or relevant tertiary qualification an added advantage MS Office with experience in preparing PowerPoint presentations and using Outlook and Excel.
- Minimum 3 years’ experience as an Administrative Assistant
- Experience gained with fast-paced tech start-up or entrepreneurial corporate environment
- Holder of a valid Driver’s License

  • Assistant Accountant

    6 months ago

    Southern Suburbs, South Africa CA Financial Appointments Full time

    My client seeks an Assistant Accountant for a maternity cover role in the FMCG sector. The ideal incumbent will be experienced in daily financial accounting operations. Your strong attention to detail and ability to work under pressure is essential. You will be deadline-driven with a proactive team-oriented approach coupled with excellent communication...

  • Office Administrator

    7 months ago

    Southern Suburbs, South Africa Merand Corbett & Associates Full time

    Western Cape, Southern Suburbs - (Market related) Office Administrator required for established business in the Southern Suburbs. **Key Responsibilities**: - Handling Reception duties including welcoming visitors and clients, offering them refreshments, attending to phone calls, couriers and post services. - Managing meeting rooms - booking thereof,...

  • Executive Assistant

    6 months ago

    Southern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Southern Suburbs - R 25000 - R 38000 Monthly Basic Salary (Negotiable) Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior directors Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior...

  • Food Service Assistant

    6 months ago

    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for a Food Service Assistant to join our team. The Food Service Assistant assists the Cooks and Chefs with food productions and preparations, serves food, and keeps the dining area and kitchen clean. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites...

  • Settlement Officer

    6 months ago

    Southern Suburbs, South Africa CA Financial Appointments Full time

    **Responsibilities**: - Capturing / processing, matching and settlement of trades to the accounting system - Ensure trades are matched between client notification and counterparty confirmation - Ensure reconciliation of the managers notification and counterparty confirmation - Sending settlement instructions to custodian for all trades - Managing status of...

  • Buyer Assistant

    6 months ago

    Southern Suburbs, South Africa Faircape Full time

    The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications, and an ISP, Utility Management and infrastructure installation, Property Management, and related activities. Faircape Group is currently recruiting for a **Buyer Assistant **to join our capable team of...

  • General Assistant

    6 months ago

    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for 2x General Assistants to join our team. The General Assistants assists the Cooks and Chefs with food productions and preparations, serves food, and keeps the dining area and kitchen clean. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and...

  • Front Office Coordinator

    3 weeks ago

    Southern Suburbs, South Africa Manpower Group SA (Pty) Ltd Full time

    Job SummaryWe are seeking a professional Front Office Coordinator to join our team in Cape Town. As the first point of contact for clients and visitors, this role requires excellent communication and interpersonal skills to provide a warm and welcoming experience.About the RoleThis is a temporary position requiring a high level of organization, multitasking...

  • Front Office Coordinator

    4 weeks ago

    Southern Suburbs, South Africa Amana Living Full time

    About Amana LivingAmana Living is a leading provider of aged care services in Western Australia, dedicated to enhancing the lives of older individuals and their families since 1962.Our mission is to provide high-quality care and support that honours the unique needs and values of each resident. We offer a comprehensive range of services, including...

  • Client Service Officer

    7 months ago

    Southern Suburbs, South Africa Faircape Full time

    Tokai Estate is one of six luxury retirement villages within the Faircape Group. It comprises two divisions: Faircape Life and Tokai Healthcare. Faircape Life offers a serene environment designed to provide seniors with the best possible lifestyle. Tokai Healthcare, our prestigious Sub-Acute Care and Rehabilitation Centre, focuses on providing restorative...

  • Accounts Assistant

    1 month ago

    Southern Suburbs, South Africa Conova Pty Ltd Full time

    Join a highly successful family-owned organization that boasts a diverse portfolio of service businesses. The company fosters a culture of excellence, focused on continuous improvement without the constraints often found in larger corporate environments. They believe in effectively growing the businesses year on year, and are looking for someone who shares...

  • Personal Assistant

    6 months ago

    Southern Suburbs, South Africa Wenz Recruitment Full time

    **Purpose of the position**: Our client is a small group of companies operating in the construction, specialist contracting and energy sectors based in Cape Town. They are currently looking to recruit a young, highly efficient and process driven Personal Assistant to support the Managing Director. Key Tasks: - Booking Appointments & meetings in the most...

  • Assistant Cook

    6 months ago

    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for 2x Assistant Cooks/GA to assist the cook in preparing meals and carry out duties to the requirements and satisfaction of the company and the client. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging...

  • Assistant Catering Manager

    6 months ago

    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for an Assistant Catering Manager to join our team, in this role you will be required to assist the Manager in the day-to-day management tasks of providing a catering service to the required standards. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300...

  • Assistant Catering Manager/ Kitchen Manager

    7 months ago

    Southern Suburbs, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for an Assistant Catering Manager/ Kitchen Manager to join our team, in this role you will be required to assist the Manager in the day-to-day management tasks of providing a catering service to the required standards. Established in 1975, Feedem is a large contract catering company in South Africa which manages in...

  • Administration Assistant

    5 months ago

    Southern Suburbs, South Africa Amana Living Full time

    Why Choose Amana Living? Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care homes, transition care programs, retirement living villages, home care, day care, respite, and...

  • Facilities Manager

    4 months ago

    Southern Suburbs, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Facilities Manager Job grade: D1 Job Purpose The purpose of this position is to manage multiple strategic functions of building operations and maintenance of facilities. Role Location The position will be required to work both in and out of office. The Company will accommodate some flexibility in this regard. Working...

  • Executive Assistant to Managing Director

    7 months ago

    Southern Suburbs, South Africa MVIA Full time

    **Responsibilities**: - Assist MD: Provide support with various projects, and administrative support including scheduling meetings, follow-ups and preparing necessary documents. - Coordinate Project Activities: Facilitate communication with various projects, ensuring everyone is aware of their responsibilities and deadlines. - Track Project Progress:...

  • Wealth Manager’s Assistant

    6 months ago

    Southern Suburbs, South Africa Conova Full time

    Our client based in Southern Suburbs of Cape Town, is seeking a Wealth Manager’s Assistant. The main purpose of this role is to deliver exceptional support to a wealth manager, effectively managing deadline-driven tasks, with client-centricity, professionalism, and trust at the core of operations. The WMA should strive to be strategic partner to the wealth...

  • Wealth Management: Assistant/paraplanner

    6 months ago

    Southern Suburbs, South Africa Conova Full time

    Our client, in the Investment sector, is seeking a Wealth Management: Assistant/Paraplanner. The company is based in Southern Suburbs, Cape Town, and office hours will be 08h30 - 16h30. There may be occasions when the incumbent will be required to work extended hours in order to complete tasks, assist the team or respond to clients. Flexibility is provided...