Office Assistant

5 months ago

Southern Suburbs, South Africa Homechoice Full time

**Purpose summary**:
This is an exciting opportunity for a person who is interested in furthering their career as a dynamic assistant to the office manager, and providing administrative and coordination support for our staff.
This role will be ideal for a proactive and detail-orientated individual who is passionate about managing a professional office space and eventing, likes to get things done, enjoys working in a team in an exciting fintech business.

**As the Office Manager Assistant, you will be responsible for supporting the office manager with the following**:

- Assisting the Office Manager with building maintenance, shopping, kitchen supplies, office equipment, deliveries, credit card receipts, and errands
- Assisting the Office Manager to maintain relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
- Ensure that all areas are always clean and hygienic, report any maintenance issues to our facilities team and request assistance from our on-site cleaning contractor when required
- Partner with our People Team to assist with gifts for celebrations, special events, bereavement flowers
- Assist the Office Manager with coordinating office equipment with our IT department, and with their daily management, servicing, provisions
- Assist the Office Manager with ensuring our office asset register is maintained when purchasing new IT hardware
- Ensure that our evacuation procedures are up to date and health and safety representatives have been identified and contact details are updated
- Provide general welcome and support to visitors including reserving parking bays in advance of arrival
- Assist with quarterly and bi-annual conference preparations, including collation of presentations, assist with finding suitable venues, sourcing of gifts for attendees
- Assist with travel bookings (local and overseas flights and hotels through travel agent) local hotels directly
- Assist in planning and arranging of ad hoc events and functions, teambuilding, restaurant bookings, conference catering, year end functions
- Assist with meeting room management, ensuring rooms always neat and presentable, meeting room bookings for monthly townhall presentations, fireside chats, lunch and learn sessions are booked in advance, assist with finding alternative meeting rooms when required
- Assist with organizing and schedule meetings and appointments in Microsoft Outlook
- Assist with new supplier take-on forms, purchase order capturing, receipting and related supplier queries
- Assist with and maintain stationery supplies cupboard, meeting room supplies
- Assist with personal arrangements as and when required for executives
- General administrative requests

**A little about who you are**
- Strong interpersonal skills, verbal and written communication skills
- Good planning, organizational, communication, and customer service skills
- Deadline-driven with a high level of professionalism
- Natural multi-tasker with prioritizing ability and ability to work well under pressure on own as well as within a team environment
- Tenacity and high attention to detail
- Initiative and sound judgement

**Why join the Team?**
We are a scale-up - an established business that operates like a start-up - with multiple financial products and a large, highly digitally engaged customer base. If you want to learn quickly and be involved in multiple products, projects, and technologies then FinChoice is the place for you. Our culture is that of a close-knit family, who enjoy having a good laugh and push hard together to reach our collective goals. The atmosphere is warm and supportive, and everyone is approachable. We offer:

- professional development through coaching and short courses
- employee wellness and support
- preferential rates for medical cover

**Where is this role based?**
The company’s offices in Wynberg, Cape Town.

**Our Values**
- Wow our customers
- Play as a team
- Think like an entrepreneur
- Keep it real
- Raise the bar
- Keep innovating

**Requirements**:

- High School Matric Certificate holder
- Administrative and/or relevant tertiary qualification an added advantage MS Office with experience in preparing PowerPoint presentations and using Outlook and Excel.
- Minimum 3 years’ experience as an Administrative Assistant
- Experience gained with fast-paced tech start-up or entrepreneurial corporate environment
- Holder of a valid Driver’s License

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