Administrative Support Professional

3 weeks ago


Southern Suburbs, South Africa Amana Living Full time

About Amana Living

Amana Living is a leading provider of aged care services in Western Australia, dedicated to delivering high-quality care and support to older individuals. Our commitment to compassion, collaboration, and innovation has earned us a reputation as a trusted partner in the community.

The Role

We are seeking an experienced Administration Assistant to join our team at the Peter Arney Home in Salter Point. As a vital member of our administrative team, you will provide critical support to our Service Manager and clinical staff, ensuring the smooth operation of our facility.

Key Responsibilities:

  • Provide administrative support to all functions of the facility, ensuring the efficient running of day-to-day operations.
  • Answer resident and visitor queries in a positive and welcoming manner.
  • Provide onsite rostering support to all staff and managers via the Etivity system.
  • Maintain accurate records and documentation relevant to staff and residents.
  • Coordinate training for permanent staff, ensuring compliance with regulatory requirements.
  • Ensure control and security in the office, adhering to protocols for monies, valuables, and records.
  • Provide timely and accurate accounting support to the Finance Department.
  • Coordinate regular reporting functions and other activities as required.
  • Offer receptionist and telephone support.
  • Maintain petty cash, stationery, and other operational supplies as needed.

About You

We are seeking an experienced and organized individual with excellent interpersonal and communication skills. You will have a proven track record in office administration, with the ability to work well under pressure and meet deadlines. Proficiency in Microsoft Office and other software applications is essential, as is your ability to learn new systems quickly. A current driver's license and COVID-19 vaccination are also requirements of the role.

Essential Criteria:

  • CURRENT 2024 Flu vaccinations per Amana Living policies
  • Ability to obtain a National Police Clearance (within 6-months validity)
  • Successful completion of pre-employment form and reference checks
  • NDIS Screen Check (or willingness to obtain at interview stage)
  • Previous office administration experience working within the aged care industry.
  • Advanced experience using Microsoft Word & Excel
  • An understanding of accounting/bookkeeping principles (debtors & creditors)
  • Current drivers' licence


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