Dynamic Executive Assistant

1 week ago


Johannesburg, Gauteng, South Africa Hedz recruitment solutions Full time

Job Overview

Hedz Recruitment Solutions is seeking a skilled and experienced Personal Assistant or Sales Coordinator to join our team in the Fourways / Roodepoort, Johannesburg area.

The ideal candidate will provide top-notch secretarial and administrative support to our Director and Management Team, ensuring seamless execution of tasks and projects.

About the Role

  • This is a full-time, permanent position offering a competitive salary range of R23 000 - R25 000 per annum.
  • We require a highly organized and efficient individual with at least 5 years of experience as a Personal Assistant or Sales Coordinator.
  • Familiarity with MS Office, Excel, and other software applications is essential.
  • You will be responsible for compiling spreadsheets, identifying discrepancies, and updating telephone lists for our dealership staff.
  • Excellent communication skills, both written and verbal, are crucial for this role, as you will interact with clients, manage diaries, and maintain confidentiality.
  • In addition to your administrative duties, you will assist with event planning, travel arrangements, and minute-taking.
  • A proactive approach, strong work ethic, and ability to work under pressure are key qualities we seek in our ideal candidate.

Key Responsibilities

  • Provide exceptional administrative support to our Director and Management Team.
  • Compile spreadsheets, identify discrepancies, and update telephone lists.
  • Communicate effectively with clients and staff, maintaining a professional image.
  • Control, monitor, and record calls, ensuring timely responses and accurate documentation.
  • Ensure cleanliness of the reception area and limit hang-on calls by offering callbacks.
  • Act as the main point of contact for our Director, screening and responding to emails, preparing reports, and presentations with high accuracy.
  • Diary management, including rescheduling and booking meetings, travel arrangements, and conference registration.
  • Filing documents, reference materials, and archiving, maintaining confidentiality and accuracy.
  • Monitoring, receiving, sorting, logging, distributing, and sending soft and hard copy mail.
  • Arranging and coordinating meetings, functions, or events; attending meetings as necessary, taking minutes where required.
  • Welcoming guests and visitors, managing waiting periods, and interacting professionally with external clients.
  • Processing invoices, purchase orders, and expenses for Management.
  • Build and maintain strong relationships with external and internal staff in a professional and confidential manner.

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa Vodafone Full time

    Job Title: Executive AssistantJob Summary: We are seeking an experienced Executive Assistant to provide administrative support to our senior leadership team. The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and preparing presentations and reports.Key Responsibilities:Manage the executive's...

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa Stryker South Africa (Pty) Ltd. Full time

    Job Title: Executive AssistantAt Stryker South Africa (Pty) Ltd., we are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our General Manager.Key Responsibilities:Manage and maintain complex calendars, coordinating scheduling and calendar management for the General Manager.Coordinate and prepare materials for...

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa H2R Africa Full time

    Job Title: Professional AssistantAt H2R Africa, we are seeking a highly organized and proactive Professional Assistant to support our clients' executive team in a dynamic financial institution.Job Purpose:To provide a highly professional, competent, and proactive administrative service to the executive team.To act as the liaison for the executive team and...

  • Executive Assistant

    1 month ago


    Johannesburg, Gauteng, South Africa Gophermods Full time

    About the RoleWe are a dynamic and growing company dedicated to delivering innovative solutions to our clients. Our collaborative and fast-paced environment fosters creativity and encourages open communication. We are seeking a talented and versatile leader to join our team and play a key role in driving our business forward.Key ResponsibilitiesProvide...

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa Capital Recruit Full time

    Capital Recruit is seeking a highly skilled Executive Assistant to support the dynamic team at an Investment Firm located at The Campus in Bryanston, Johannesburg.Manage the Director's diary, travel arrangements, and meeting setup, ensuring seamless communication with clients and stakeholders.Prepare meeting packs, take minutes, and provide reminders to...

  • Executive Assistant

    2 weeks ago


    Johannesburg, Gauteng, South Africa Prism Placements Full time

    C-Suite Executive PA OpportunityPrism Placements is seeking an experienced Executive PA to join their team on a 6-month fixed term contract basis in Johannesburg North. The successful candidate will assist a C-Suite Executive by handling daily organisational and administrative tasks.Key Requirements:Minimum 10-15 years experience in a similar roleProven...


  • Johannesburg, Gauteng, South Africa Hedz recruitment solutions Full time

    Job DescriptionWe are seeking a highly skilled and experienced Personal Assistant to join our team at Hedz Recruitment Solutions.The successful candidate will provide exceptional support to our Director, managing their diary, correspondence, and administrative tasks with the highest level of professionalism and discretion.Key Responsibilities:Manage the...

  • Executive Assistant

    3 weeks ago


    Johannesburg, Gauteng, South Africa ZA016 Oliver Wyman (Pty) Ltd Full time

    About the Role:We are seeking an experienced Executive Assistant to join our team at Oliver Wyman. The successful candidate will provide high-level administrative support to our Partners and Principals, ensuring the smooth operation of our Johannesburg office.Key Responsibilities:Business DevelopmentBuild and maintain relationships with clients and client...

  • Executive Assistant

    3 weeks ago


    Johannesburg, Gauteng, South Africa ZA016 Oliver Wyman (Pty) Ltd Full time

    Job Title: Executive Assistant - IMEA TeamJob Summary:We are seeking an experienced Executive Assistant to join our IMEA team in Johannesburg. The successful candidate will provide administrative support to our Principal/Partner level consultants, ensuring seamless execution of their tasks and projects.Key Responsibilities:Provide executive-level...


  • Johannesburg, Gauteng, South Africa Tailormade Solution Full time

    We are seeking a highly skilled and organized Executive Assistant to support our dynamic team at Tailormade Solution.This is a full-time position that requires excellent administrative skills, strong communication, and attention to detail.The successful candidate will have a Matric (Grade 12) qualification and a clear criminal record. Additionally, they...


  • Johannesburg, Gauteng, South Africa Rory Mackie & Associates Full time

    Job Title: Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to provide high-level administrative support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings, and ensuring seamless communication with stakeholders.Key Responsibilities:Manage the CEO's schedule and...


  • Johannesburg, Gauteng, South Africa Deka Minas (Pty) Ltd Full time

    Job Title: Executive Personal Assistant to the CEOWe are seeking an experienced and highly organized Executive Personal Assistant to support the CEO of our client's private hospital in the Middle East.Key Responsibilities:Calendar Management: Manage the CEO's calendar, schedule appointments, meetings, and travel arrangements efficiently, considering...


  • Johannesburg, Gauteng, South Africa Quality Connect Staffing Full time

    Key Responsibilities: Provide administrative support to the Group General ManagerAbout the Role:This is an exciting opportunity to work closely with the Group General Manager and contribute to the success of Quality Connect Staffing. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth operation of the...

  • Executive Assistant

    2 weeks ago


    Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

    Role OverviewIsilumko Staffing is seeking a skilled and detail-oriented Executive Assistant to provide high-quality administrative support to our team.Key ResponsibilitiesManage and coordinate various administrative tasksProvide exceptional customer service and communication supportDevelop and maintain accurate filing systems and document managementPerform...


  • Johannesburg, Gauteng, South Africa Synergy Jobs (Pty) Ltd Full time

    MS Dynamics CE Developer (Mid Level)Synergy Jobs (Pty) Ltd is seeking a skilled MS Dynamics CE Developer to join our team. As a key member of our development team, you will be responsible for assisting in the design, development, and support of the Microsoft Dynamics 365 Customer Engagement platform.About the Role:Main Responsibilities:Support the...


  • Johannesburg, Gauteng, South Africa AJ Personnel Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Personal Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's diary, screening phone calls, and handling general queries and office administration.Key ResponsibilitiesManage the CEO's diary and schedule...


  • Johannesburg, Gauteng, South Africa H2R Africa Full time

    Job SummaryWe are seeking a highly skilled and experienced Business Manager to join our team at H2R Africa. The successful candidate will provide executive assistance and general business management duties to enable the executive and managers to optimize their portfolios and execute their roles and responsibilities effectively and efficiently.Key...

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa H2R Africa Full time

    Executive Business ManagementThe Business Manager will serve as the primary point of contact for the Chief Financial Officer (CFO) and the Chief Payments Officer (CPO), providing executive office and administrative support. This role will be responsible for managing function and cross-function responsibilities at a senior management level on behalf of the...

  • Executive Assistant

    4 weeks ago


    Johannesburg, Gauteng, South Africa ZA016 Oliver Wyman (Pty) Ltd Full time

    Job Title: Executive AssistantDepartment: Executive and Administrative ServicesOffice/Region: Johannesburg, South Africa/IMEAReports to: EA Regional Manager, IMEAJob Overview: Provide executive-level administrative support to 1-3 Principal/Partner level consultants in the Johannesburg office.Key Responsibilities:Business DevelopmentBuild relationships with...


  • Johannesburg, Gauteng, South Africa Synergy Jobs (Pty) Ltd Full time

    MS Dynamics CE Developer (Mid Level)At Synergy Jobs (Pty) Ltd, we are seeking a skilled MS Dynamics CE Developer to join our team. As a key member of our development team, you will be responsible for assisting in the development, customization, and support of the Microsoft Dynamics 365 Customer Engagement platform.Key Responsibilities:Assist in Solution...