Dynamic Executive Assistant
1 week ago
Job Overview
Hedz Recruitment Solutions is seeking a skilled and experienced Personal Assistant or Sales Coordinator to join our team in the Fourways / Roodepoort, Johannesburg area.
The ideal candidate will provide top-notch secretarial and administrative support to our Director and Management Team, ensuring seamless execution of tasks and projects.
About the Role
- This is a full-time, permanent position offering a competitive salary range of R23 000 - R25 000 per annum.
- We require a highly organized and efficient individual with at least 5 years of experience as a Personal Assistant or Sales Coordinator.
- Familiarity with MS Office, Excel, and other software applications is essential.
- You will be responsible for compiling spreadsheets, identifying discrepancies, and updating telephone lists for our dealership staff.
- Excellent communication skills, both written and verbal, are crucial for this role, as you will interact with clients, manage diaries, and maintain confidentiality.
- In addition to your administrative duties, you will assist with event planning, travel arrangements, and minute-taking.
- A proactive approach, strong work ethic, and ability to work under pressure are key qualities we seek in our ideal candidate.
Key Responsibilities
- Provide exceptional administrative support to our Director and Management Team.
- Compile spreadsheets, identify discrepancies, and update telephone lists.
- Communicate effectively with clients and staff, maintaining a professional image.
- Control, monitor, and record calls, ensuring timely responses and accurate documentation.
- Ensure cleanliness of the reception area and limit hang-on calls by offering callbacks.
- Act as the main point of contact for our Director, screening and responding to emails, preparing reports, and presentations with high accuracy.
- Diary management, including rescheduling and booking meetings, travel arrangements, and conference registration.
- Filing documents, reference materials, and archiving, maintaining confidentiality and accuracy.
- Monitoring, receiving, sorting, logging, distributing, and sending soft and hard copy mail.
- Arranging and coordinating meetings, functions, or events; attending meetings as necessary, taking minutes where required.
- Welcoming guests and visitors, managing waiting periods, and interacting professionally with external clients.
- Processing invoices, purchase orders, and expenses for Management.
- Build and maintain strong relationships with external and internal staff in a professional and confidential manner.
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