Dynamic Executive Assistant

1 month ago

Johannesburg, Gauteng, South Africa Hedz recruitment solutions Full time

Job Overview

Hedz Recruitment Solutions is seeking a skilled and experienced Personal Assistant or Sales Coordinator to join our team in the Fourways / Roodepoort, Johannesburg area.

The ideal candidate will provide top-notch secretarial and administrative support to our Director and Management Team, ensuring seamless execution of tasks and projects.

About the Role

  • This is a full-time, permanent position offering a competitive salary range of R23 000 - R25 000 per annum.
  • We require a highly organized and efficient individual with at least 5 years of experience as a Personal Assistant or Sales Coordinator.
  • Familiarity with MS Office, Excel, and other software applications is essential.
  • You will be responsible for compiling spreadsheets, identifying discrepancies, and updating telephone lists for our dealership staff.
  • Excellent communication skills, both written and verbal, are crucial for this role, as you will interact with clients, manage diaries, and maintain confidentiality.
  • In addition to your administrative duties, you will assist with event planning, travel arrangements, and minute-taking.
  • A proactive approach, strong work ethic, and ability to work under pressure are key qualities we seek in our ideal candidate.

Key Responsibilities

  • Provide exceptional administrative support to our Director and Management Team.
  • Compile spreadsheets, identify discrepancies, and update telephone lists.
  • Communicate effectively with clients and staff, maintaining a professional image.
  • Control, monitor, and record calls, ensuring timely responses and accurate documentation.
  • Ensure cleanliness of the reception area and limit hang-on calls by offering callbacks.
  • Act as the main point of contact for our Director, screening and responding to emails, preparing reports, and presentations with high accuracy.
  • Diary management, including rescheduling and booking meetings, travel arrangements, and conference registration.
  • Filing documents, reference materials, and archiving, maintaining confidentiality and accuracy.
  • Monitoring, receiving, sorting, logging, distributing, and sending soft and hard copy mail.
  • Arranging and coordinating meetings, functions, or events; attending meetings as necessary, taking minutes where required.
  • Welcoming guests and visitors, managing waiting periods, and interacting professionally with external clients.
  • Processing invoices, purchase orders, and expenses for Management.
  • Build and maintain strong relationships with external and internal staff in a professional and confidential manner.

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