Administrative Support Specialist

1 month ago


Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full time

Job Title: Executive Secretary

Job Reference: Armstrong Appointments

Main job function

Our client, a diversified Property development company, is looking for a well-organized Executive Secretary to facilitate efficient operation of our CEO's office. This role involves a wide range of administrative duties, from managing schedules and preparing documents to liaising with internal and external stakeholders.

Key Responsibilities:

  • Manage and maintain CEO's calendar of appointments, schedules and travel arrangements.
  • Prioritize emails and phone calls ensuring effective diary management takes place and prioritize sensitive matters.
  • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
  • Prepare and edit various documents and presentations.
  • Type, review, and proofread documents as required.
  • Handle memos, reports, invoices and related documents, including sensitive information.
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Collate Exco packs.
  • Arrange and coordinate logistics for meetings/events.
  • Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.
  • Provide high-level confidential administrative support to CEO first and foremost, and the Exec team as required.

Qualifications and Experience:

  • Bachelor's degree in business administration, law, or a related field.
  • 5-8 years of experience in a similar role, preferably in a legal or risk management environment.
  • Strong background in legal administration.
  • Experience in the property industry would be considered an advantage.

Important Information:

A consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful if you have not been contacted within 2 weeks. We will keep your CV on our database and contact you if you match the criteria of any other vacancies.



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