Executive Secretary to the Chairman
7 days ago
- To act as a first point of contact for the Chairman, handling correspondence and phone calls with discretion.
- Provide comprehensive administrative support, including drafting routine letters, minute meetings, and managing the Chairman's diary.
- Proactively coordinate meetings, ensuring necessary documents are prepared and controlling access to the Chairman.
- Arrange local and international travel, including transportation, for the Chairman.
- Maintain an effective filing system, ensuring easy access to documents for the Chairman.
- Support Executive, Board Sub-Committees, and Board Meetings, setting up logistics prior to meetings.
- Plan and manage key events, such as Strategy meetings, as required.
- Assist the Chairman with conference presentations and company presentations.
- Perform other duties as required to support the Chairman in fulfilling his role.
- Maintain confidentiality and discretion at all times.
Requirements
- Discretion and trustworthiness, as you will often handle confidential information.
- Tact and diplomacy in all interactions.
- Intermediate level of computer literacy, with proficiency in Microsoft Office, Excel, and PowerPoint.
- Excellent organizational skills, including planning, delegation, and organization within defined timelines.
- Presentation skills and ability to communicate effectively in writing and verbally.
- Attention to detail and ability to multitask.
- Ability to work flexibly, including occasional evenings and weekends.
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