Document Coordinator
1 month ago
We are seeking an experienced Document Controller to join our team at Flink Recruitment. This role is responsible for maintaining, organizing, and updating documents for a business using document management software.
Key Responsibilities:
- Maintain and organize electronic filing systems
- Upload all documents of external origin onto document software system
- Notify all applicable employees of new or changed documents
- Accurately process and record all technical documentation
- Input progress mark-up information into database
- Generate and maintain documentation to ISO, health and safety, Quality management, risk, and environmental control
- Conduct site visits, identify SWOT and Risk Analysis, and assist with audits
- Manage and maintain the quality management system and Quality Control gates
- Facilitate mentoring and hold team members accountable for performance
- Drive continuous improvement and comply with factory and government regulations
- Play a key role in new business implementation
Requirements:
Matric (Grade 12) qualification is essential. A technical qualification in mechanical or electrical, Diploma or Degree in IT or related field, and/or Certificate in Detailed understanding of QMS and ISO 9001:2015 are desirable.
5-10 years of experience in document control, preferably in the mining, construction, or manufacturing industry. Administrative experience, technical writing, and English/communication skills are essential.
Skills and Knowledge:
- Excellent administration skills, communication skills, and Microsoft Office suite proficiency
- Knowledge of ISO 9001:2015 and computer skills
- Ability to create and maintain detailed Excel spreadsheets, planning, and organizing
- Data capturing, technical proficiency, financial acumen, compliance management, and research and development skills
- Report writing, interpersonal skills, and ability to manage cross-functional team members
- Mentoring and coaching skills, data management, document management, and excellent filing management
- General administration, attention to detail, team player, self-driven, time management, problem-solving, team building, planning, and decision-making
Competencies:
High tolerance for pressure, accuracy, and record-keeping are essential competencies for this role.
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