Document Coordinator
1 month ago
Flink Recruitment is seeking a skilled Document Controller to join our team. In this role, you will be responsible for maintaining, organizing, and updating documents for a business using document management software. Your tasks will include uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage.
Qualifications- Matric (Grade 12) qualification
- Techincal qualification in mechanical, electrical or IT field
- Diploma or degree in IT or related field
- Certificate in ISO 9001:2015
- 5-10 years of experience in document control
- Experience in mining, construction, or manufacturing industry
- Administrative experience and background in technical writing, English, or communication
- Excellent administration skills
- Communication skills (verbal and written)
- Microsoft office suite skills
- Knowledge of ISO 9001:2015
- Computer skills
- Ability to create and maintain detailed Excel spreadsheets
- Planning and organizing skills
- Maintaining and organizing electronic filing systems
- Data capturing
- Technical proficiency
- Financial acumen
- Compliance management
- Research and development skills
- Report writing
- Interpersonal skills with colleagues and clients
- Ability to manage cross-functional teams
- Attention to detail
- Team player
- Self-driven
- Time management
- Problem solving, team building, planning and decision making
- Notify employees of new or changed documents
- Upload external origin documents onto the document software system
- Keep requirements register up to date
- Process and record technical documentation according to agreed procedures
- Input progress mark-up information into the database
- Generate and maintain documentation to ISO, health and safety, quality management, risk and environmental control
- Conduct site visits, identify SWOT and risk analysis
- Assist with internal and external audits
- Arrange and host training sessions
- Obtain quotations and arrange inspections for compliance, health and safety
- Manage customer complaints
- Liaise with Human Resources for policy alignment
- Implement policies, procedures and memos
- Assist with administrative tasks
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