Receptionist Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Receptionist to join our team at CA Support.
Key Responsibilities:- Greeting Visitors: Provide a warm welcome to guests and clients, setting the tone for a positive experience.
- Phone Management: Answer and direct phone calls efficiently, ensuring seamless communication.
- Scheduling: Manage appointments and calendars for staff as needed, ensuring smooth operations.
- Data Entry: Maintain and update client and visitor records with accuracy and attention to detail.
- Administrative Support: Assist with various administrative tasks, such as filing and document preparation, to support the team's success.
- Administrative Tasks: Handle cash sales, update cash sales registers, scan PODs, collect leave forms, consolidate overtime timesheets, and bi-weekly creditors documents.
- Office Support: Order snacks for visitors, organize accommodation and live-out payments for artisans/technicians, and handle internal sales as needed.
- Qualifications: Matriculation/Grade 12 certificate and a tertiary qualification (advantageous).
- Experience: Previous experience in a receptionist or administrative role is a pre-requisite.
- Communication Skills: Excellent verbal and written communication abilities in Afrikaans and English.
- Organizational Skills: Ability to prioritize tasks and manage multiple responsibilities.
- Customer Service Orientation: Provide exceptional customer service and support.
- Technical Skills: Proficiency in Microsoft Office Suite and experience with office equipment.
- Attention to Detail: Maintain accuracy and attention to detail in all tasks.
- Problem-Solving Skills: Ability to think critically and solve problems effectively.
- Adaptability: Flexibility to adapt to changing priorities and tasks.
- Professional Appearance: Maintain a neat and professional appearance.
- Confidentiality: Understand the importance of handling sensitive information discreetly.
- Valid Driver's License: Possess a valid driver's license.
- Own Transportation: Have own transportation for work-related tasks.
To apply or receive more information, please click on the "Apply" button or contact us directly.
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