Receptionist Coordinator

4 weeks ago


Cape Town, Western Cape, South Africa CA Support Full time
Job Title: Receptionist

We are seeking a highly organized and detail-oriented Receptionist to join our team at CA Support.

Key Responsibilities:
  • Greeting Visitors: Provide a warm welcome to guests and clients, setting the tone for a positive experience.
  • Phone Management: Answer and direct phone calls efficiently, ensuring seamless communication.
  • Scheduling: Manage appointments and calendars for staff as needed, ensuring smooth operations.
  • Data Entry: Maintain and update client and visitor records with accuracy and attention to detail.
  • Administrative Support: Assist with various administrative tasks, such as filing and document preparation, to support the team's success.
Additional Responsibilities:
  • Administrative Tasks: Handle cash sales, update cash sales registers, scan PODs, collect leave forms, consolidate overtime timesheets, and bi-weekly creditors documents.
  • Office Support: Order snacks for visitors, organize accommodation and live-out payments for artisans/technicians, and handle internal sales as needed.
Requirements:
  • Qualifications: Matriculation/Grade 12 certificate and a tertiary qualification (advantageous).
  • Experience: Previous experience in a receptionist or administrative role is a pre-requisite.
Skills and Abilities:
  • Communication Skills: Excellent verbal and written communication abilities in Afrikaans and English.
  • Organizational Skills: Ability to prioritize tasks and manage multiple responsibilities.
  • Customer Service Orientation: Provide exceptional customer service and support.
  • Technical Skills: Proficiency in Microsoft Office Suite and experience with office equipment.
  • Attention to Detail: Maintain accuracy and attention to detail in all tasks.
  • Problem-Solving Skills: Ability to think critically and solve problems effectively.
  • Adaptability: Flexibility to adapt to changing priorities and tasks.
Additional Requirements:
  • Professional Appearance: Maintain a neat and professional appearance.
  • Confidentiality: Understand the importance of handling sensitive information discreetly.
  • Valid Driver's License: Possess a valid driver's license.
  • Own Transportation: Have own transportation for work-related tasks.

To apply or receive more information, please click on the "Apply" button or contact us directly.



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