Receptionist Coordinator

5 days ago

Cape Town, Western Cape, South Africa Isilumko Staffing (JHB) Full time
Receptionist Job Description

We are seeking a highly skilled and experienced Receptionist to join our team at Isilumko Staffing (JHB). This role requires a minimum of 1 year of experience in a receptionist position, proficiency in Microsoft Office Suite, and excellent organizational and communication skills.

Key Responsibilities:
  • Greeting and Welcoming Guests: Greet and welcome guests as soon as they arrive at the office, ensuring a positive first impression.
  • Directing Visitors: Direct visitors to the appropriate person and office, utilizing your knowledge of the office layout and staff.
  • Phone and Email Management: Answer, screen, and forward incoming phone calls, as well as respond to emails in a timely and professional manner.
  • Reception Area Maintenance: Ensure the reception area is tidy and presentable, with all necessary stationery and materials readily available.
  • Information Provision: Provide basic and accurate information in-person and via phone/email, demonstrating excellent communication skills.
  • Mail and Delivery Management: Receive, sort, and distribute daily mail and deliveries, maintaining a high level of organization and attention to detail.
  • Office Security: Maintain office security by following safety procedures and controlling access via the reception desk, monitoring the logbook and issuing visitor badges as needed.
  • Supply Management: Order front office supplies and maintain inventory of stock, ensuring a smooth operation of the office.
  • Calendar Management: Update calendars and schedule meetings, demonstrating your ability to multitask and prioritize tasks.
Requirements:
  • Work Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Microsoft Office Suite: Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Office Equipment: Hands-on experience with office equipment, such as fax machines and printers.
  • Professional Attitude: Professional attitude and appearance, with a strong focus on customer service.
  • Communication Skills: Solid written and verbal communication skills, with the ability to be resourceful and proactive when issues arise.
  • Organizational Skills:
  • Multitasking: Excellent organizational skills, with the ability to multitask and prioritize tasks effectively.
  • Customer Service: Customer service attitude, with a focus on providing exceptional service to clients and colleagues alike.

Location: We prefer candidates residing in Parow, Bellville, Elsies, Goodwood, or Belhar.

How to Apply: If you meet the above qualifications and are interested in this opportunity, please submit your resume and cover letter to [insert email address]. We look forward to reviewing your application.

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