Receptionist

2 months ago


Cape Town, Western Cape, South Africa Isilumko Staffing (JHB) Full time

We are seeking a highly skilled and experienced Receptionist to join our dynamic team at Isilumko Staffing (JHB). This role requires a minimum of 1 year of experience in a receptionist role, proficiency in Microsoft Office Suite (Word, Excel, Outlook), and excellent organizational and communication skills.

Key Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office, ensuring a positive and professional first impression.
  • Direct visitors to the appropriate person and office, utilizing your knowledge of the office layout and staff.
  • Answer, screen, and forward incoming phone calls, responding to inquiries and resolving issues in a timely and professional manner.
  • Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms, brochures) readily available.
  • Provide basic and accurate information in-person and via phone/email, utilizing your knowledge of the company and its services.
  • Receive, sort, and distribute daily mail/deliveries, ensuring timely and efficient processing.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  • Order front office supplies and keep inventory of stock, ensuring adequate levels and minimizing waste.
  • Update calendars and schedule meetings, coordinating with staff and stakeholders as needed.

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Hands-on experience with office equipment (e.g. fax machines and printers).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.

Location: Preference will be given to candidates residing in Parow, Bellville, Elsies, Goodwood, or Belhar.

If you meet the above qualifications and are interested in joining our dynamic team, please submit your resume and cover letter to [insert email address]. We look forward to hearing from you

Note: Only candidates who meet the qualifications will be contacted for an interview.


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