Personal Assistant to Executive Director
4 days ago
The Executive Personal Assistant will provide comprehensive administrative support to the Executive Director, ensuring seamless day-to-day operations and effective communication.
You will be responsible for managing complex calendars, coordinating travel arrangements, and organizing events with precision and discretion.
Responsibilities- Manage the Executive Director's schedule, prioritizing tasks, and scheduling appointments, meetings, and travel arrangements to optimize productivity.
- Handle all forms of communication, including emails, calls, and correspondence, with professionalism and tact.
- Coordinate travel, accommodation, and itineraries for both domestic and international business trips. Plan and execute events such as board meetings, client events, and internal team activities.
- Prepare, review, and organize essential documents, presentations, and reports with accuracy and speed. Proofread legal documents and correspondence to maintain high standards.
- Coordinate internal and external events, client meetings, and team activities with expertise and efficiency.
- Support ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
- Research and prepare reports, presentations, and briefings as required. Provide market insights to inform strategic decision-making.
- Act as a liaison between the Executive Director and internal teams, clients, and stakeholders, maintaining confidentiality and professionalism.
- Exercise discretion when handling sensitive information and handle high-pressure situations with poise.
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