Personal Assistant to Executive Director

4 days ago


Cape Town, Western Cape, South Africa Oasis Full time
Job Summary

The Executive Personal Assistant will provide comprehensive administrative support to the Executive Director, ensuring seamless day-to-day operations and effective communication.

You will be responsible for managing complex calendars, coordinating travel arrangements, and organizing events with precision and discretion.

Responsibilities
  • Manage the Executive Director's schedule, prioritizing tasks, and scheduling appointments, meetings, and travel arrangements to optimize productivity.
  • Handle all forms of communication, including emails, calls, and correspondence, with professionalism and tact.
  • Coordinate travel, accommodation, and itineraries for both domestic and international business trips. Plan and execute events such as board meetings, client events, and internal team activities.
  • Prepare, review, and organize essential documents, presentations, and reports with accuracy and speed. Proofread legal documents and correspondence to maintain high standards.
  • Coordinate internal and external events, client meetings, and team activities with expertise and efficiency.
  • Support ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
  • Research and prepare reports, presentations, and briefings as required. Provide market insights to inform strategic decision-making.
  • Act as a liaison between the Executive Director and internal teams, clients, and stakeholders, maintaining confidentiality and professionalism.
  • Exercise discretion when handling sensitive information and handle high-pressure situations with poise.


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