Executive Assistant

2 weeks ago


Cape Town, Western Cape, South Africa Lesedi Nuclear Services Pty Ltd Full time
Job title : Executive AssistantJob Location : Western Cape, Cape TownDeadline : March 14, 2025Quick Recommended Links
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KEY PERFORMANCE AREAS

Administrative Support:

  • Provide administrative support to the executive and assist with any other divisional needs as required.
  • Prepare presentations, meeting agendas, and other required documents.
  • Attend meetings, take minutes, and ensure follow-up actions are completed.
  • Assist in coordinating divisional activities, ensuring deadlines and deliverables are met.
  • Communicate with various departments to facilitate collaboration and execution of tasks.
  • Work efficiently within the company's ERP system, including booking hours, raising purchase requisitions, and managing related follow-up.

Calendar Management:

  • Schedule and manage appointments, meetings, and events for the executive.
  • Coordinate internal and external meetings, ensuring effective time management.
  • Prioritise urgent matters and adjust the calendar as necessary.

Correspondence:

  • Draft and proofread correspondence, reports, and presentations.
  • Screen and direct inquiries appropriately while maintaining professionalism.

Personal Assistance:

  • Occasionally assist with personal errands and responsibilities, as directed by the executive.
  • Manage personal appointments, reservations, and other requests.

Travel Management:

  • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Prepare travel documents, ensuring everything is in order for smooth business trips.

QUALIFICATION AND EXPERIENCE

  • Grade 12 with additional formal training in business administration or related field
  • Minimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.
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