Executive Assistant
2 weeks ago
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KEY PERFORMANCE AREAS
Administrative Support:
- Provide administrative support to the executive and assist with any other divisional needs as required.
- Prepare presentations, meeting agendas, and other required documents.
- Attend meetings, take minutes, and ensure follow-up actions are completed.
- Assist in coordinating divisional activities, ensuring deadlines and deliverables are met.
- Communicate with various departments to facilitate collaboration and execution of tasks.
- Work efficiently within the company's ERP system, including booking hours, raising purchase requisitions, and managing related follow-up.
Calendar Management:
- Schedule and manage appointments, meetings, and events for the executive.
- Coordinate internal and external meetings, ensuring effective time management.
- Prioritise urgent matters and adjust the calendar as necessary.
Correspondence:
- Draft and proofread correspondence, reports, and presentations.
- Screen and direct inquiries appropriately while maintaining professionalism.
Personal Assistance:
- Occasionally assist with personal errands and responsibilities, as directed by the executive.
- Manage personal appointments, reservations, and other requests.
Travel Management:
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare travel documents, ensuring everything is in order for smooth business trips.
QUALIFICATION AND EXPERIENCE
- Grade 12 with additional formal training in business administration or related field
- Minimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.
- Administrative / Management jobs
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