Executive Assistant/Legal Secretary

4 days ago

Cape Town, Western Cape, South Africa Robert Walters Full time
Job title : Executive Assistant/Legal SecretaryJob Location : Western Cape, Cape TownDeadline : April 14, 2025Quick Recommended Links
  • Jobs by Location
  • Job by industries
    • Our client is a collective investment scheme in property which aims to provide investors with sustainable income. They are searching for an Executive Assistant/Legal Secretary who will serve as a key partner to the Executive Director, providing comprehensive administrative support to ensure smooth day-to-day operations. They will manage complex schedules, facilitate communication, and coordinate critical business activities.
    • This role requires a high level of discretion, attention to detail, and the ability to navigate a fast-paced and ever-evolving financial services environment.

Key Responsibilities:

  • Calendar & Schedule Management: Manage the Executive Director's complex calendar, prioritize urgent matters, schedule appointments, meetings, and travel arrangements ensuring optimal time management and organization.
  • Correspondence & Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
  • Travel & Event Coordination: Arrange travel, accommodation, and itineraries for both domestic and international business trips. Organize key events, including board meetings, client events, and internal team activities including liaising with clients, partners, and stakeholders.
  • Document Management: Prepare, review, and organize important documents, presentations, and reports. Proofread legal documents and correspondence, ensuring accuracy and timeliness.
  • Event Coordination: Organize internal and external events, client meetings, and team activities.
  • Project Assistance: Assist with ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
  • Research and Reporting: Conduct research and prepare reports, presentations, and briefings as needed. Gather market insights to assist with strategic decision-making, including analysis and industry trends.
  • Communication Liaison: Serve as a liaison between the Executive Director and internal teams, clients, and stakeholders.
  • Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle high-pressure situations with discretion.
  • Task Coordination: Support the Director with various special projects, deadlines, and ad hoc tasks as required.
  • Client Liaison: Act as a liaison between the Executive Director, clients, and other external partners, ensuring communication is clear and timely.

Education:

  • A degree or diploma in Business Administration, Legal Studies, or a related field is preferred.

Experience and skills:

  • 5+ years proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role within a legal firm, demonstrating a strong understanding of legal terminology and document preparation.
  • Flexible and able to work outside of normal office hours, as needed, to support the Executive Director's schedule and business demands.
  • Exceptional typing skills, with the ability to produce accurate documents quickly and efficiently.
  • Excellent organizational and time-management skills, with the ability to manage competing priorities.
  • Ability to handle multiple priorities and work well under pressure.
  • Strong communication skills, both verbal and written, with the ability to represent the Executive Director professionally and to interact professionally with senior executives, clients, and stakeholders
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint), and project management software and legal software platforms (preferred).
  • Strong problem-solving skills and a proactive, solutions-oriented approach
  • Strong attention to detail with the ability to anticipate needs and resolve issues proactively.
  • Discreet, professional, and able to manage confidential information with integrity.
  • Excellent interpersonal skills and the ability to work collaboratively with various teams.
  • Ability to work effectively under pressure and adapt to changing priorities.
  • Law / Legal  jobs

  • Legal Secretary

    4 weeks ago

    Cape Town, Western Cape, South Africa Edge Personnel Full time

    you will support our legal team by providing administrative and secretarial assistance related to matters involving Road Accident Fund matters and litigation. The ideal candidate will possess exceptional organisational skills, a keen attention to detail, and the ability to work independently.Preference will be given to candidates with experience working with...

  • Legal Secretary

    3 days ago

    Cape Town, Western Cape, South Africa Edge Personnel Full time

    You will support our legal team by providing administrative and secretarial assistance related to matters involving Road Accident Fund matters and litigation. The ideal candidate will possess exceptional organisational skills, a keen attention to detail, and the ability to work independently.Preference will be given to candidates with experience working with...

  • Lawyer/Senior Legal Secretary/Paralegal

    4 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Are you a skilled legal professional looking for a short-term opportunity? Our client, a well-established law firm, specializing in water, property, and electricity law, is seeking a temporary Lawyer, Senior Legal Secretary, or Paralegal to cover a 4-month maternity contract. If you have strong legal experience, can think on your feet, and are confident...

  • Lawyer/Senior Legal Secretary/Paralegal

    1 week ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Are you a skilled legal professional looking for a short-term opportunity? Our client, a well-established law firm, specializing in water, property, and electricity law, is seeking a temporary Lawyer, Senior Legal Secretary, or Paralegal to cover a 4-month maternity contract. If you have strong legal experience, can think on your feet, and are confident...

  • Legal Secretary

    1 week ago

    Cape Town, Western Cape, South Africa Sydsen Full time

    We are looking for a detail-oriented and organised Legal Secretary to join our client's team in Cape Town, Western Cape. This is an excellent opportunity for a skilled professional to provide administrative and clerical support to their legal team, ensuring smooth and efficient operations.Key Responsibilities:Provide administrative support to solicitors by...

  • Assistant Company Secretary

    2 weeks ago

    Cape Town, Western Cape, South Africa Apex Group Full time

    Job title : Assistant Company SecretaryJob Location : Western Cape, Cape TownDeadline : April 10, 2025Quick Recommended LinksJobs by Location Job by industries Summary of the positionYou will report to the Company Secretary. You will be responsible for assisting the Company Secretary with the provision of company secretarial services and the administration...

  • Legal Secretary

    3 days ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    REQUIREMENTSParalegal certification, degree in paralegal studies or related qualificationMinimum eight years work experienceExcellent computer proficiency, legal research and investigative skillsStrong understanding of legal language and principles, research methods, court pleadings and processes, and other related mattersStrong analytical and...

  • Company Secretarial Assistant

    3 weeks ago

    Cape Town, Western Cape, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client's company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in...

  • Legal Secretary – Temp Position

    2 weeks ago

    Cape Town, Western Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client, a leading global provider of equipment and services for the energy industry, is seeking an experienced Legal Secretary to join their team.Location: Cape TownJob type: Temporary Contact - On SiteDuties and ResponsibilitiesFile Statutory Accounts, Annual General Meeting (AGM) and Extraordinary General Meeting (EGM) arranged, Shareholders...

  • Legal Secretary – Temp Position

    2 weeks ago

    Cape Town, Western Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client, a leading global provider of equipment and services for the energy industry, is seeking an experienced Legal Secretary to join their team. Location: Cape Town Job type: Temporary Contact - On Site Duties and Responsibilities File Statutory Accounts, Annual General Meeting (AGM) and Extraordinary General Meeting (EGM) arranged, Shareholders...

  • Legal Secretary with Corporate Governance Experience

    7 days ago

    Cape Town, Western Cape, South Africa Ninety One Full time

    About the RoleWe are seeking a highly skilled and experienced individual to join our Company Secretarial team as a Senior Assistant Company Secretary. The successful candidate will be responsible for providing legal and governance advice, ensuring compliance with corporate governance regulations, statutory obligations, and best practices.The key...

  • Senior Assistant Company Secretary

    1 week ago

    Cape Town, Western Cape, South Africa Rory Mackie & Associates Full time

    Overview: Our client, an independent global asset manager with R3.08 trillion in assets under management, is seeking a Senior Assistant Company Secretary. The Company Secretarial team is responsible for maintaining the corporate governance framework, requiring exceptional organizational skills and attention to detail. The role involves organizing board...

  • Senior Assistant Company Secretary

    4 days ago

    Cape Town, Western Cape, South Africa Ninety One Full time

    Job title : Senior Assistant Company SecretaryJob Location : Western Cape, Cape TownDeadline : April 18, 2025Quick Recommended LinksJobs by Location Job by industries The Senior Assistant Company Secretary is a highly demanding role requiring exceptional organizational skills, attention to detail, and a strong ability to manage multiple priorities under...

  • Litigation Secretary

    3 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Job Description:A Law Firm is seeking an experienced Litigation Secretary to join its dynamic legal team. The ideal candidate will provide administrative and secretarial support to attorneys, specifically in the area of litigation.Qualifications: At least 5 years experience as litigation secretary in a law firm; The ability to draft and prepare High Court-,...

  • Senior Assistant Company Secretary

    7 days ago

    Cape Town, Western Cape, South Africa Ninety One Full time

    About us:Ninety One is an independent, active global asset manager with R3,08 trillion* of assets under management.Established in South Africa in 1991, as Investec Asset Management, the firm started offering domestic investments in an emerging market. In 2020, almost three decades of organic growth later, the firm demerged from Investec Group and became...

  • Corporate Secretary Assistant

    3 days ago

    Cape Town, Western Cape, South Africa Rs Consult Full time

    Job Title: Junior Litigation AttorneyAbout the RoleThis role is an exciting opportunity for a talented and experienced corporate secretary to join our team at Rs Consult. As a corporate secretary, you will be responsible for providing administrative support to the Company Secretary and assisting with the provision of company secretarial services.The ideal...

  • Executive Personal Assistant

    3 days ago

    Cape Town, Western Cape, South Africa Oasis Crescent Full time

    Executive Personal Assistant / Legal Secretary to the Executive DirectorOasis is a premier investment company specializing in innovative financial solutions and wealth management services. With a reputation for excellence in the financial services industry, we are committed to providing our clients with expert insights and strategic investment opportunities....

  • Executive Assistant

    5 days ago

    Cape Town, Western Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    We are seeking an experienced Executive Assistant - Legal Support to join our team at Staff Unlimited Recruitment Pty Ltd T/A MPC Recruitment Group EC. As a key member of our team, you will provide high-level administrative support to our clients, including coordinating board meetings, arranging statutory accounts, and collating company documents for tender...

  • Conveyancing Secretary

    2 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    A dynamic opportunity has arisen for a Conveyancing Secretary to join the Property Team at my clients Cape Town office. This is a key role where the successful candidate will take full ownership of the conveyancing process, overseeing residential and commercial property transfers from start to finish.Key Areas of Responsibility:Manage the full conveyancing...

  • Professional Legal Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    REQUIREMENTSParalegal certification, degree in paralegal studies or related qualificationMinimum three years' work experienceExcellent computer proficiency, legal research and investigative skillsStrong understanding of legal language and principles, research methods, court pleadings and processes, and other related mattersStrong analytical and...