Personal Assistant
1 week ago
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- Job by industries
Qualifications
- A minimum of 5 years of experience as a personal assistant or personal executive reporting to Executive members is essential.
- A relevant qualification in secretarial/ personal assistant/ office administration is required.
- A Matric certificate or equivalent qualification is an important requirement.
Knowledge, Skills and Experience
- Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required).
- Must be able to present themselves and the company in a professional manner.
- A strong service orientation and excellent relationship-building and networking skills.
- Communicate effectively at all levels both within, as well as outside the company.
- Remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances.
- Excellent time management, planning, coordination and organizing skills.
- A strong "sense of urgency" about everything they do.
- Self-motivated, take responsibility and have a sense of pride in their work.
- Be accurate, attention to detail and be reliable in meeting set deadlines.
- Manage confidential information with the utmost discretion.
- Innovative and show initiative.
Key Responsibilities
- Provide administrative and clerical support and coordination to 3 Executive Managers and their respective departments.
- Coordinate the calendar of events.
- Receives and directs all incoming calls for 3 Executives, and manages messages and follow-ups.
- Daily manage the diaries of direct Managers proactively, including conference room bookings, meetings, lunches, receiving of visitors etc.
- Prepare statistical reports, collate agenda items from various members of meetings, attend meetings and type up minutes for distribution.
- Organizing functions/meetings and appointments etc.
- Coordinating the venue and catering for respective functions.
- Manages travel arrangements for respective departments.
- Responsible for coordinating new supplier documents for loading onto the finance system.
- Places company stationery orders for relevant departments.
- Maintains a hard & soft copy of filing documents for Group committees (3-year budget plans, Investment committee etc.)
- Dealing with and responding to correspondence and telephonic queries.
- Compiling and distributing reports and/or presentations.
- Providing a comprehensive administrative/office support service.
- Relieve reception duties on an ad hoc basis.
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