Financial Administrator

3 days ago

Port Elizabeth, Eastern Cape, South Africa Profile Personnel Full time
Job Description

**Financial Administrator Role at Profile Personnel**

We are seeking a highly skilled and detail-oriented Financial Administrator to join our team at Profile Personnel. As a Financial Administrator, you will play a critical role in ensuring the smooth operation of our financial processes and procedures.

Key Responsibilities:
  • Daily Processing:
    • Update bank statements in Evolution.
    • Map transactions where possible.
    • Allocate payments against expenses where required.
    • Reconcile bank statements.
    • Check new budgets and ensure they are up to date.
    • Calculate and forward transfer figures to the transfer division.
    • Process transfers and pass them on.
    • Respond to client communications in a timely manner, ensuring compliance with the relevant Code of Conduct.
    • Update owner details.
    • Process payments and 3PIM transfers.
  • General Processing:
    • Process variable readings and send out statements immediately.
    • Process account reconciliations, company invoicing, and other duties as required.
    • Ensure timely processing of levies and charges for the following month.
    • Raise new budgets and levies for the new financial year.
    • Raise special levies as required.
    • Process collections in accordance with company procedure.
  • Debt, Legal Collection, and/or Insurance Guarantees:
    • Automate the procedure as per the specification on the intranet.
    • Ensure compliance with the procedure as detailed on the intranet.
    • Process legal collection matters immediately upon authorization from the governing body.
    • Handle debt collection until insurance guarantee policies are in place, at which point the accounts will be handed over.
  • Month-End Management Accounts:
    • Complete management accounts in a timely manner, but no later than the 10th working day of each month.
    • Check the management pack with the General Manager, Operations & Finance or Senior Financial Administrator.
    • Provide the management pack to the portfolio manager for review, noting any amendments.
    • Make necessary changes and merge all PDF documents into one.
    • Email the document to the portfolio manager or print a copy for forwarding to the trustees.
  • Budgets:
    • Prepare budgets at least two months prior to the end of the year.
    • Ensure all scheme information has been entered.
    • Obtain the scheme budget information sheet from the Portfolio Manager.
    • Process budgets in accordance with the budget manual.
    • Save the Excel worksheet in the relevant folder once finalized.
  • Audit Year-Ends:
    • Source documentation required by the auditor, such as insurance policies and levy schedules.
    • Check minutes to ensure the auditor is correct.
    • Complete the printed audit file checklist.
    • Ensure timely collection, receipt, and circulation of draft and final audited financials.
    • Complete final adjustments and finalize the year-end in a timely manner.
    • Make a note of the due date for the draft and diarize it.
    • Follow up before the due date.
    • Ensure all audits are handled in a timely manner, as it is the responsibility of each Financial Administrator.
  • SARS:
    • Obtain a copy of the signed audited financials within the required time period.
    • Enter your details on the SARS assessment.
    • Enter all details from the financials onto the SARS assessment as per the manual.
    • Check 'other income' and interest received by the scheme and calculate tax in accordance with SARS requirements.
  • Other:
    • Attend to all correspondence and escalations in a timely manner.
    • Process all income to the company accurately and efficiently.
    • Properly hand over and process internal scheme changes.
    • Provide relief for other Financial Administrators, including Rental Financial Administrators if required.
    • Escalate issues and concerns in a timely manner.
    • Deal with all matters related to your portfolio.
    • Download bulk bank statements daily.
    • Update control sheets and monitor work requirements.

  • Financial Operations Coordinator

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    A Financial Administrator position is available within a student accommodation facility. The successful candidate will be responsible for managing financial transactions, maintaining accurate records, and providing excellent customer service to students.Key Responsibilities:Process financial transactions, including invoicing, payments, and debt...

  • Administrative Coordinator

    6 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide general administrative and secretarial support to our academic staff in the Department of Accounting Sciences.Key ResponsibilitiesProvide word processing services, including typing of correspondence, editing and formatting of lecture material, presentations,...

  • Academic Leader: Financial Accounting

    6 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryHR Genie is seeking a highly qualified Academic Leader to facilitate the learning process in Financial Accounting/Corporate Financial Reporting for undergraduate and postgraduate students.Key ResponsibilitiesDevelop and deliver course material, lectures, and tutorials for undergraduate and postgraduate students, with a focus on Financial...

  • Senior Lecturer in Financial Accounting

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryWe are seeking a highly qualified and experienced Senior Lecturer in Financial Accounting to join our team at HR Genie. The successful candidate will be responsible for facilitating the learning process in Financial Accounting / Corporate Financial Reporting for undergraduate and postgraduate students.Key ResponsibilitiesDevelop and deliver...

  • Financial Quality Coordinator

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa The Legends Agency Full time

    Job SummaryThe Legends Agency is seeking a highly organized and detail-oriented Financial Quality Coordinator to join our team. As a key member of our quality management team, you will be responsible for ensuring the accuracy and completeness of our financial records and reports.Key ResponsibilitiesCompile and maintain accurate and up-to-date financial...

  • Financial Insights Analyst

    1 week ago

    Port Elizabeth, Eastern Cape, South Africa On Line Personnel Full time

    Position Overview: As a Finance Business Intelligence Analyst, you will play a crucial role in analyzing financial data and providing insights that drive strategic decision-making. Your expertise will support the financial operations of the organization and enhance the overall effectiveness of our finance team.Key Responsibilities:Data Analysis and...

  • Financial Insights Analyst

    1 week ago

    Port Elizabeth, Eastern Cape, South Africa On Line Personnel Full time

    Job Position: Finance Business Intelligence AnalystLocation: RemoteSalary: Competitive based on qualifications and experienceRequirements: Bachelor's Degree in Finance, Accounting, Business Administration, Computer Science, or a related discipline A master's degree or relevant certification (e.g., CFA, CPA, CBAP, or equivalent) is highly advantageous Proven...

  • Academic Leader in Financial Accounting

    17 hours ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job Title: Professor/ Associate Professor/Senior Lecturer/ Lecturer: Financial AccountingJob Summary:We are seeking a highly qualified and experienced academic leader to join our team as a Professor/ Associate Professor/Senior Lecturer/ Lecturer in Financial Accounting. The successful candidate will be responsible for facilitating the learning process in...

  • Administrative Assistant

    6 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryThe successful candidate will provide comprehensive administrative and secretarial support to the Department of Linguistics and Applied Linguistics, ensuring the efficient and effective functioning of the department.Key ResponsibilitiesProvide high-level administrative support to the department, including preparation and coordination of meetings...

  • Administrative Coordinator

    17 hours ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    {"h2":"Job Summary"}We are seeking a highly skilled and experienced Administrative Coordinator to join our team at NMU. The successful candidate will be responsible for providing comprehensive secretarial services, including office administration and management, logistical support for marketing, promotions, events, and exhibitions, and for the Head of...

  • Administrative Coordinator

    17 hours ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    {"h2": "Job Summary", "p": "We are seeking a highly skilled and experienced Secretary to join our Visual Arts department at Nelson Mandela University. The successful candidate will provide comprehensive secretarial services, including office administration and management, logistical support for marketing, promotions, events, and exhibitions, and support for...

  • Branch Administrator

    4 days ago

    Port Elizabeth, Eastern Cape, South Africa Staff Unlimited Recruitment Full time

    Job DescriptionStaff Unlimited Recruitment is seeking a highly skilled and experienced Branch Administrator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our branch.Key ResponsibilitiesFleet Management:Coordinate the procurement of vehicles and accessories, ensuring all...

  • Administrative Support Specialist

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryHR Genie is seeking a highly organized and detail-oriented Administrative Support Specialist to provide proactive and efficient administrative support to the Faculty of Law. The successful candidate will be responsible for providing general secretarial support and assisting in performing general administrative functions for the benefit of the...

  • Academic Expert in Financial Accounting

    18 hours ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    {"title": "Academic Position in Accounting", "content": "Job SummaryNelson Mandela University is seeking a highly qualified academic to join our team as a Senior Lecturer/Lecturer in Applied Accounting. The successful candidate will be responsible for facilitating the learning process in Managerial Accounting, Financial Accounting, Taxation, and related...

  • Administrative Assistant

    17 hours ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    {"title": "Administrative Assistant (Academic Department)", "content": "Job SummaryThe successful candidate will provide administrative support to the Department of Languages and Literatures, ensuring the efficient functioning of the department.Key ResponsibilitiesProvide secretarial support to the department during weekdays.Organize departmental meetings...

  • Administrative Operations Manager

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa Hire Resolve Full time

    Hire Resolve is currently seeking a dedicated and efficient Administrative Operations Manager to join our client in the logistics industry. As an Administrative Operations Manager, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our team.Responsibilities:Manage the day-to-day office...

  • Professor/ Associate Professor/Senior Lecturer/ Lecturer: Financial Accounting

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    Job SummaryNelson Mandela University (NMU) is seeking a highly qualified and experienced academic leader to join our team as a Professor/ Associate Professor/Senior Lecturer/ Lecturer in Financial Accounting. The successful candidate will be responsible for facilitating the learning process in Financial Accounting/ Corporate Financial Reporting for...

  • Branch Administrator

    4 days ago

    Port Elizabeth, Eastern Cape, South Africa Staff Unlimited Recruitment Full time

    Job DescriptionStaff Unlimited Recruitment is seeking a highly skilled and experienced Branch Administrator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our branch.Key ResponsibilitiesFleet Management:Procure and manage vehicle orders, ensuring all necessary information is...

  • Administrative Coordinator Computing Sciences

    5 days ago

    Port Elizabeth, Eastern Cape, South Africa HR Genie Full time

    Job SummaryThe Administrative Coordinator Computing Sciences will provide administrative support to the Department of Computing Sciences, ensuring the efficient and effective functioning of academic staff members.Key ResponsibilitiesInteract with students to resolve academic-related issues.Clarify registration details with the Faculty Officer.Manage class...

  • Administrative Coordinator Computing Sciences

    6 days ago

    Port Elizabeth, Eastern Cape, South Africa NMU Full time

    Job SummaryThe Administrative Coordinator Computing Sciences will provide administrative support to the Department of Computing Sciences, ensuring the efficient and effective functioning of academic staff members.Key ResponsibilitiesInteract with students to resolve academic-related issues.Clarify registration details with the Faculty Officer.Manage class...