Property Manager

6 days ago


Port Elizabeth, Eastern Cape, South Africa Headhunters Full time
Job Description

**Job Title:** Property Manager

**Job Summary:** We are seeking a highly skilled Property Manager to join our team at Headhunters. The successful candidate will be responsible for managing the day-to-day operations of our sectional title schemes, ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities:
  • Financial Management: Arrange the opening of investment and current bank accounts for schemes, transfer funds between trust and investment accounts, and ensure timely payments of service providers and contractors.
  • Insurance and Risk Management: Arrange regular insurance valuations of schemes, ensure insurance premiums are paid on time, and manage insurance claims.
  • Administrative Tasks: Ensure timeous payments of municipal accounts, advise on sectional title and HOA matters, and support Trustees with maintenance-related matters.
  • Communication and Reporting: Review and prepare monthly community reports, distribute to Trustees, and review draft financial statements.
  • Compliance and Governance: Ensure schemes are registered for tax in line with SARS requirements, facilitate collection procedures, and report to Trustees and debtors.
  • Staff Management: Manage staff loans, leave, and authorization of wages/salary reports, and ensure employees sign contracts of employment and provide relevant payroll supporting documents.
  • Document Management: Archive and file management, email and document management, and make documents available to relevant parties.
  • Meetings and Minutes: Attend and minute General Meetings and Trustee Meetings, and draft notices, circulars, and letters.
  • Budgeting and Financial Planning: Prepare annual scheme budgets for Trustees' consideration, and ensure approved budgets are loaded timeously.
  • Marketing and Business Development: Open new schemes, load debit orders, and authorize payments, and draft management agreements for new clients and renewals.

**Requirements:**

  • Grade 12/Matric
  • Minimum of 1.5 years' work experience as a Sectional Title Manager/Community Scheme Manager
  • Strong communication skills, both written and verbal
  • In-depth understanding of the Sectional Titles Act, Community Schemes Ombud Service (CSOS) Act, and related legislation

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