Administrative Coordinator

1 month ago


Durban, KwaZulu-Natal, South Africa RecruitCo (Pty) Ltd Full time

At RecruitCo (Pty) Ltd, we are seeking a skilled and detail-oriented Administrative Coordinator to join our team. As a key member of our front-line staff, you will be responsible for providing exceptional customer service to clients and candidates alike.

The ideal candidate will have a strong background in administration and experience working in a fast-paced office environment. You will be responsible for managing the reception area, answering phone calls, and providing administrative support to our recruitment team.

We offer a competitive salary of R250,000 per annum, commensurate with experience.

Job Description:
  • Manage the switchboard and provide timely responses to calls
  • Take accurate and detailed messages when required
  • Conduct credit checks by submitting requests to Head Office and follow up on results
  • Complete internal documentations, movements for new temps and submit to Head office
  • Taking detailed messages and immediately emailing the recipient
  • Assist applicants in completing application forms
  • Responsible for daily attendance register of staff as well as client visit reports for consultants/managers
  • Receiving calls, escalating, and screening calls
  • Receiving visitors and directing them to the relevant meeting/interview room
  • Making sure that interview rooms are presentable before and after use
  • Offering refreshments to senior candidates
  • Making copies and printing
  • Sending out professional internal and external emails
  • Updating the email distribution lists for each brand and cluster
  • Making sure the reception area and boardrooms are always presentable
  • Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin/ office functions
  • Capturing & collating of payroll spreadsheets weekly
  • Filing of timesheets and documents
  • Checking of invoices
  • Loading of packs for new hires onto Contractor Zone
  • Reconciliation of PPE distributed
  • Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments
Required Skills and Qualifications:
  • Matric
  • 3 to 5 years receptionist experience
  • Well versed in two (2) languages (which includes English)
  • Computer literate (MS Office – Excel, Word, PowerPoint, and Outlook)
  • Third language
  • Ability to communicate effectively with clients and candidates
Benefits:
  • A competitive salary of R250,000 per annum
  • Opportunities for career growth and development
  • A dynamic and supportive work environment
Others:
  • We are an equal opportunities employer and welcome applications from diverse candidates
  • Please note that only shortlisted candidates will be contacted


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