Administrative Coordinator

1 month ago


Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full time

Armstrong Appointments is seeking a highly organized and detail-oriented Administrative Coordinator to support our CEO's office in a fast-paced entrepreneurial environment.

Key Responsibilities

  • Manage and maintain CEO's calendar of appointments, schedules, and travel arrangements.
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
  • Prepare and edit various documents and presentations.
  • Type, review, and proofread documents as required.
  • Handle memos, reports, invoices, and related documents, including sensitive information.
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Collate Exco packs.
  • Arrange and coordinate logistics for meetings and events.
  • Screen CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required.
  • Provide high-level confidential administrative support to the CEO and the Exec team.

Requirements

  • 5-8 years of experience in a similar role.
  • Proven experience as an executive assistant or similar, preferably in a legal or risk management environment.
  • Strong background in legal administration.
  • Experience in the property industry is considered an advantage.
  • Ability to work in a fast-paced entrepreneurial environment.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders.
  • High level of discretion and confidentiality.
  • Time management and ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and ability to multitask.
  • Problem-solving and decision-making ability.
  • Experience with the Microsoft Office suite.


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