Administrative Coordinator
1 month ago
Armstrong Appointments is seeking a highly organized and detail-oriented Administrative Coordinator to support our CEO's office in a fast-paced entrepreneurial environment.
Key Responsibilities
- Manage and maintain CEO's calendar of appointments, schedules, and travel arrangements.
- Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
- Prepare and edit various documents and presentations.
- Type, review, and proofread documents as required.
- Handle memos, reports, invoices, and related documents, including sensitive information.
- Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Collate Exco packs.
- Arrange and coordinate logistics for meetings and events.
- Screen CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required.
- Provide high-level confidential administrative support to the CEO and the Exec team.
Requirements
- 5-8 years of experience in a similar role.
- Proven experience as an executive assistant or similar, preferably in a legal or risk management environment.
- Strong background in legal administration.
- Experience in the property industry is considered an advantage.
- Ability to work in a fast-paced entrepreneurial environment.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- High level of discretion and confidentiality.
- Time management and ability to meet deadlines.
- Excellent verbal and written communication skills.
- Strong organizational skills and ability to multitask.
- Problem-solving and decision-making ability.
- Experience with the Microsoft Office suite.
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