Key Accounts Administrator

1 week ago


Sandton, South Africa Douglasdale Dairy Ltd Full time

About the Role

We are seeking a highly skilled Key Accounts Administrator to join our team at Douglasdale Dairy Ltd.

The successful candidate will be responsible for carrying out end-to-end functions of a Creditors Clerk, including recons, invoicing, creating purchase orders and loading EFT payments while processing transactions on our internal system of D3.

Key Responsibilities:

  • Matching purchase orders and GRNs to invoices on D3
  • Collating and matching relevant documents such as delivery notes, purchase orders, invoices, GRNs, checking pricing and ensuring correct GL is used
  • Reviewing and investigating purchase price variances
  • Ensuring all documents are authorised by relevant department managers before payments are released
  • Receiving timeous invoices from regular suppliers and raising and matching GRNs on D3
  • Creating Purchase orders for monthly accounts on D3
  • Maintaining Petty Cash Bryanston balances daily and submitting petty cash requests weekly
  • Preparing payments of accounts in accordance with a strict timetable
  • Loading EFT payments and maintaining beneficiary lists on ABSA online
  • Submitting pre-recons monthly as per requested timeframe
  • Submitting supplier reconciliations, remittances, and/or proof of payment to suppliers
  • Maintaining supplier information on D3 for allocated creditors accounts
  • Maintaining reasonable housekeeping in work area, including keeping filing up to date
  • Serving as backup to Finance team when staff are absent
  • Reporting any concerns regarding fraud or suspicious financial activity
  • Ensuring all information within the Finance department is kept confidential

Requirements:

  • Relevant Qualification - NQF Level 6 (preferred)
  • Minimum 2-3 years Creditors experience (highly advantageous)
  • Proficient in MS Office (essential)
  • Excellent communication and telephone etiquette skills
  • Knowledge of ERP system (D3) highly advantageous

Skills and Attributes:

  • Ability to handle high work volumes
  • Confident communicator written and verbal
  • Ability to work in a team-oriented environment
  • Ability to work independently
  • Display a high level of accuracy
  • Maintain confidentiality
  • Maintain integrity, responsibility, and accountability
  • Ability to meet deadlines within time constraints

Salary Estimate: R250,000 - R300,000 per annum depending on experience.



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