Administrative Assistant

14 hours ago


Pretoria, Gauteng, South Africa Marvel Placement Consultants Full time
Job Title: Receptionist

We are seeking a highly organized and detail-oriented Receptionist to join our team at Marvel Placement Consultants.

Key Responsibilities:
  • Reception Duties:
    • Provide exceptional customer service to visitors, clients, and colleagues.
    • Manage incoming phone calls, direct calls to appropriate staff, and take messages.
    • Handle general inquiries and provide information about our services.
    • Maintain the reception area to ensure it is tidy and presentable.
  • Stock Inventory Control:
    • Manage stock levels of office supplies, stationery, and other consumables.
    • Track and record stock usage, ensuring adequate supplies at all times.
    • Conduct regular stock takes and provide monthly stock reports to management.
  • Basic Administration:
    • Perform general administrative tasks such as filing, scanning, shredding, and copying documents.
    • Handle incoming and outgoing correspondence, including mail and deliveries.
    • Manage bookings for meeting rooms and organize refreshments.
  • Assisting Recruitment Division:
    • Provide administrative support to the recruitment team.
    • Type and format CVs for candidates, ensuring accuracy and professional presentation.
    • Assist in generating leads for the recruitment team.
  • General Office Support:
    • Assist with the preparation of reports, presentations, and other documentation.
    • Support other departments as required with administrative tasks.
    • Run errands according to the company's needs.
Requirements:
  • Minimum Matric (Grade 12)
  • 1+ years of reception or administrative experience in a similar role.
  • Own vehicle and valid driver's license
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize workload effectively
  • Strong organizational skills and attention to detail
  • Experience in inventory control is a plus

Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that 'Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant, and not excessive'.



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