Administrative Assistant
14 hours ago
We are seeking a highly organized and detail-oriented Receptionist to join our team at Marvel Placement Consultants.
Key Responsibilities:- Reception Duties:
- Provide exceptional customer service to visitors, clients, and colleagues.
- Manage incoming phone calls, direct calls to appropriate staff, and take messages.
- Handle general inquiries and provide information about our services.
- Maintain the reception area to ensure it is tidy and presentable.
- Stock Inventory Control:
- Manage stock levels of office supplies, stationery, and other consumables.
- Track and record stock usage, ensuring adequate supplies at all times.
- Conduct regular stock takes and provide monthly stock reports to management.
- Basic Administration:
- Perform general administrative tasks such as filing, scanning, shredding, and copying documents.
- Handle incoming and outgoing correspondence, including mail and deliveries.
- Manage bookings for meeting rooms and organize refreshments.
- Assisting Recruitment Division:
- Provide administrative support to the recruitment team.
- Type and format CVs for candidates, ensuring accuracy and professional presentation.
- Assist in generating leads for the recruitment team.
- General Office Support:
- Assist with the preparation of reports, presentations, and other documentation.
- Support other departments as required with administrative tasks.
- Run errands according to the company's needs.
- Minimum Matric (Grade 12)
- 1+ years of reception or administrative experience in a similar role.
- Own vehicle and valid driver's license
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and prioritize workload effectively
- Strong organizational skills and attention to detail
- Experience in inventory control is a plus
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that 'Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant, and not excessive'.
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