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Senior Office Administrator

4 weeks ago

Midrand, Gauteng, South Africa Soulify Full time
Job Description:

Soulify is seeking an experienced and highly skilled Senior Office Administrator to provide comprehensive support to our Director. As a key member of our team, you will be responsible for managing the Director's schedule, coordinating domestic and international travel, and overseeing office operations.

Key Responsibilities:
• Travel Management: Arrange and coordinate flights, accommodation, visas, and itineraries for both domestic and international trips.
• Diary Management: Maintain and manage the Directors schedule, ensuring all appointments, meetings, and engagements are organized efficiently.
• Office Coordination: Oversee the Directors office operations, including correspondence, document preparation, and meeting materials.
• Remote Support: Provide administrative support remotely, ensuring smooth operations and communication while the Director is abroad.
• Project Assistance: Assist with ad hoc projects, presentations, and reports as required.
• Stakeholder Management: Act as a key point of contact between the Director and internal/external stakeholders, maintaining professionalism and confidentiality.

Requirements:
• Minimum 15 years experience in administration, with at least 5 years as an Executive PA.
• Proven ability to manage international and domestic travel arrangements.
• Strong organizational and multitasking skills with a high attention to detail.
• Experience in running operations and administrative tasks for senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written.
• Ability to work independently and adapt to remote working environments.
• Based near Midrand for office visits when required.

Salary: R1,200,000 - R1,500,000 per annum, depending on experience.