Senior Executive Support Specialist

2 weeks ago

Midrand, Gauteng, South Africa LINKFIELDS INNOVATIONS (PTY) LTD Full time
Job Description

To provide high-level administrative support to senior executives by managing schedules, handling correspondence, and coordinating personal and professional tasks. The role demands exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Manage and maintain executives' calendars, including scheduling appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as required.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Organize and attend meetings, ensuring accurate minutes are recorded and action points are followed up.

Personal Assistance:

  • Handle personal errands, bookings, and reservations for the executive as needed.
  • Coordinate household or family-related tasks, such as travel itineraries, appointments, or events.
  • Liaise with third parties (e.g., contractors, service providers) on personal matters as required.

Office Management:

  • Ensure the executive's office operates efficiently by maintaining systems and supplies.
  • Manage sensitive and confidential information with utmost discretion.
  • Oversee and prioritize incoming communication (emails, calls, and messages).

Event Coordination:

  • Plan and organize events, such as business meetings, corporate functions, or private gatherings.
  • Coordinate logistics, such as venue selection, catering, and attendee management.

Qualifications and Experience:

  • Education: Bachelor's degree in Business Administration, Management, or related field (preferred but not mandatory).
  • Experience:
    • Minimum of 5 years of experience as an Executive Secretary or Personal Assistant to a senior executive.
    • Demonstrated experience managing both professional and personal tasks for a senior leader.

Required Skills and Qualifications:

  • Technical Skills:
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Familiarity with scheduling and communication tools (e.g., Google Calendar, Slack).
  • Organizational Skills:
    • Exceptional ability to prioritize tasks and manage multiple deadlines.
    • Strong attention to detail and accuracy.
  • Communication Skills:
    • Excellent verbal and written communication.
    • Ability to interact professionally with stakeholders at all levels.
  • Interpersonal Skills:
    • High emotional intelligence and the ability to anticipate needs.
    • Strong sense of discretion and confidentiality.

Salary: $60,000 - $80,000 per annum, depending on experience.

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