Front Office Coordinator

2 weeks ago


Cape Town, Western Cape, South Africa SAOTA Full time

We are seeking a skilled and welcoming Receptionist to be the first point of contact for guests and employees while managing various administrative tasks with precision and enthusiasm.

Key Responsibilities:
  • Greet and welcome visitors and staff, providing exceptional customer service
  • Manage courier collections, deliveries, and document/sample distribution efficiently
  • Maintain the reception and boardroom areas in a neat, presentable, and well-stocked condition
  • Handle phone calls: screen, forward, and take accurate messages
  • Administer the boardroom booking system and manage equipment and supplies
  • Distribute mail, handle sick/late notifications, and manage visitor badges
  • Coordinate client lunches and monitor visitor access for security purposes
  • Assist with overflow admin tasks such as typing and filing
Essential Skills & Criteria:
  • Display a friendly, outgoing, and professional demeanor
  • Able to thrive in a fast-paced environment and handle challenges confidently
  • Exhibit excellent verbal and written communication skills
  • Strong multitasking, time management, and problem-solving abilities
  • High attention to detail and organizational skills
  • Punctual, reliable, and adaptable with a willingness to adjust working hours
  • Proficient in using computer systems and office technology
  • Ability to build strong relationships and work well within a team
Behavioral Criteria:
  • A self-starter with the ability to see the bigger picture and take initiative
  • Professional, ethical, and responsible in all interactions
  • Excellent client management and communication skills
  • Thrives in a fast-paced environment and enjoys multi-tasking

If you're a proactive and personable individual who excels in building relationships and managing multiple tasks, we'd love to hear from you Join us and be a key player in ensuring the smooth operation of our office.



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