Highly Organized Executive Support Professional

4 weeks ago

Johannesburg, Gauteng, South Africa Capital Recruit Full time
Job Overview

Capital Recruit is seeking a highly organized and professional Executive Personal Assistant to provide comprehensive support to an executive. The ideal candidate will be responsible for managing the executive's schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities.

About the Role

This role requires exceptional communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment. The successful candidate will have a proven track record of providing administrative support to senior executives.

Responsibilities
  • Calendar Management: Schedule and manage appointments, meetings, and conference calls for the executive.
  • Coordinate Travel Arrangements: Arrange flights, accommodations, and transportation as needed.
  • Communication: Screen and manage incoming emails, phone calls, and correspondence on behalf of the executive.
  • Drafting and Editing: Draft and edit emails, reports, memos, and other documents on behalf of the executive.
  • Record Keeping: Maintain clear and organized records of all communications.
  • Meeting Coordination: Prepare meeting agendas, materials, and presentations as required.
  • Meeting Minutes: Attend and record minutes during executive meetings, ensuring timely distribution.
  • Logistics: Coordinate logistics for meetings, including room bookings and catering.
  • Information Management: Manage and maintain confidential files and documents, ensuring accessibility and security.
  • Research: Conduct research and gather information as needed for projects and reports.
  • Contact Management: Maintain contact databases and update relevant information regularly.
  • Expense Management: Process and reconcile travel and expense reports for the executive.
  • Administrative Support: Handle general administrative tasks such as photocopying, filing, and data entry.
Requirements
  • Education: Bachelor's degree preferred.
  • Experience: Proven experience as an executive assistant or in a similar role.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills.
  • Qualifications: Strong organizational and time-management abilities. Discretion and the ability to handle sensitive information with professionalism. Attention to detail and a proactive approach to problem-solving.
What We Offer

We offer a competitive salary of R15 000 CTC per month, commensurate with experience.

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