Executive Support Specialist

3 days ago

Johannesburg, Gauteng, South Africa Energy at Work Projects Full time
Job Description

We are seeking a highly organized and experienced Executive Support Specialist to provide comprehensive support to our Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.

Job Overview:

The Executive Support Specialist will play a crucial role in ensuring the efficient functioning of the Director's office. This position requires a proactive and adaptable individual who can handle a wide range of administrative tasks, maintain confidentiality, and contribute to the overall success of the executive team.

Key Responsibilities:

  • Coordinate and manage the Director's calendar, schedule meetings, and prioritize appointments to optimize time management.
  • Act as the primary point of contact between the Director and internal/external stakeholders, ensuring clear and effective communication.
  • Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and efficient travel experiences.
  • Prepare and edit documents, presentations, and reports for the Director, ensuring accuracy and adherence to company standards.
  • Organize and coordinate meetings, including agenda preparation, venue arrangement, and follow-up on action items.
  • Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.
  • Prioritize tasks and deadlines to ensure the Director's time is optimized, and critical responsibilities are addressed promptly.
  • Oversee the Director's office organization, including filing systems, supplies, and general administrative support.

Qualifications:

  • Proven experience as an Executive Assistant or Personal Assistant.
  • Exceptional organizational and multitasking skills.
  • Strong verbal and written communication skills.
  • Proficiency in office software, including Microsoft Office Suite.
  • High level of discretion and professionalism.
  • Ability to work independently and adapt to changing priorities.

What We Offer:

  • A competitive salary of R250,000 - R300,000 per annum, depending on experience.
  • A collaborative and supportive work environment.
  • Opportunities for professional development and growth.

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