Company Secretary Administrator

2 weeks ago

Johannesburg, South Africa TMF Group Full time

**Purpose**

The Senior Company Secretary Administrator is primarily responsible for providing statutory administrative support to clients and TMF Officers & Directors. As a Senior Company Secretary Administrator, you will be expected to guide both client and Client Liaison Officers on the day-to-day management of their entities and active structures which require company secretarial and/or corporate governance oversight.

**Key Responsibilities**
- Build and maintain strong relationships with all clients and their key members of staff;
- Communicate, both internally and externally, on all related company and trust matters and build and enhance relationships with both existing and new client base;
- Respond to related client enquiries within agreed upon time frames and quality and compliance standards;
- Be a primary point of contact for clients and various third parties entity management;
- Ensure that new clients have been on-boarded effectively and in line with internal policies; and that all outstanding matters is resolved timeously;
- In conjunction with the Manager, define the entity management service delivery standards and provide the required support to all directors and officers in the execution thereof;
- Plan the annual service delivery for the allocated client portfolio;
- Execute and/or ensure that all deliverables are delivered timeously and according to agreed quality standards monthly;
- Define, implement and maintain record keeping processes relating to client information;
- Identify service delivery issues, requirements or areas of underperformance and take the necessary action to resolve; and
- Provide input on how to improve service levels.
- Incorporate in-house shelf companies and maintain a suitable stock;
- Co-ordinate, file take over & system set-up of externally registered shelf company(s);
- Identify and ensure compliance with the latest company legislation applicable to client entities and ensure adherence to best Corporate Governance practices;
- Co-ordinate all meetings including but not limited to the AGM’s, Board meetings, Audit Committee meetings, Social and Ethics Committee meetings, etc., as required;
- Prepare board packs, including attendance register, agenda, etc., as required;
- Prepare and circulate minutes of meetings where required;
- Co-ordinate and review externally drafted minutes, resolutions, transaction documents, board packs, etc. and ensure timely distribution;
- Attend to the drafting of board and shareholder resolutions as required;
- Submit, communicate and monitor all required CIPC documentation, including, but not limited to, annual returns and company changes;
- Upkeep and maintain company statutory records, both electronic and hardcopy (where required);
- Prepare and facilitate company secretarial audits;
- Prepare register of all client transaction documents and maintain appropriate and complete electronic file(s);
- Report on the status of tax and Annual Financial Statement filings;
- Create (if required) and maintain client company letterheads; and
- Draft client requests and/or formal letters on client letterhead as required.
- Co-ordinate the registration process of Trust Deeds with Master of High Court;
- Co-ordination of trustee meetings, including trustee packs and minutes;
- Where required, compile trustee packs;
- Draft the necessary resolutions;
- Upkeep and maintain trust statutory records, both electronic and hardcopy;
- Prepare and facilitate external audits;
- Report on the status of tax and Annual Financial Statement filings;
- Co-ordinate and review externally drafted minutes, resolutions, transaction documents, trustee packs etc. and ensure timely distribution;
- Create (if required) and maintain trust letterheads; and
- Draft client requests and/or formal letters on trust letterhead as required.
- Onboard new clients timeously;
- Collate client data to assist in the generation of system client files;
- Create, maintain and update client records, both physical and electronic, in an orderly and comprehensive manner. This will include the upkeep and maintenance of all systems, including, but not limited to, Excalibur, SecWare system, TaxWare and CaseWare Time; and
- Define and maintain standard company approved resolutions and review and update bi-annually.
- Create and maintain director disclosures for all appointed directors and officers;
- Complete and maintain the annual KYC process for the allocated client portfolio, in line with TMF Group processes and procedures; and
- Keep abreast of company and related legislation and the impact there-of on client entities.

**Your Requirements**:

- A legal or compliance background would be preferred;
- Relevant knowledge of the Companies Act No 71 of 2008, King III & IV, FICA, Trust Property Control Act would be advantageous;
- Minimum of 3 years’ experience in company and trust administration and/or compliance - preferably to institutional clients;
- General procedural, CIPC and compli

  • Company Secretary

    3 days ago

    Johannesburg, South Africa LRI Invest S.A. Full time

    **Company Secretary** *** **Summary of the position** - The successful applicant will be responsible for the provision of company secretarial services and the administration of the corporate entities forming part of the South African business. - **Outline of main duties and responsibilities** The successful applicant will be expected to: Support the...

  • Company Secretary

    6 days ago

    Johannesburg, South Africa Fempower Personnel Full time

    Are you a seasoned legal professional ready to make a strategic impact? Our client is in search of a dynamic Company Secretary for a permanent role based in Sydenham, Johannesburg. **Minimum Requirements & Key Competency**: - **Legal Degree**: A four-year legal degree such as BJuris/BProc/BCom (Law) or LLB at a minimum of NQF 7 or similar. - **Legal...

  • Company Secretary

    6 days ago

    Johannesburg, South Africa Communicate Recruitment Full time

    An opportunity has become available at an owner managed business providing accounting and financial compliance services predominantly to foreign subsidiaries operating in South Africa. The Company is looking for a diligent, and effective Company Secretarial consultant who will assist and support the statutory, administrative and compliance requirements of...

  • Assistant Company Secretary

    2 weeks ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Risk, Audit and Compliance - Career Stream- Company Secretarial - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To ensure compliance and governance of relevant Nedbank Group sub committees and domestic subsidiary companies to legislative requirements and to mitigate risks to the bank. **Responsibilities**: - Provide...

  • Assistant Company Secretary

    1 day ago

    Johannesburg, South Africa Niashandi Professional Services Full time

    **Description**: To support the Company Secretary in delivering effective and efficient corporate secretarial and governance services to the Board and its committees. **Minimum Qualification** - Matric - Bachelor’s degree in law, Business Management or Public Administration or equivalent NQF 7 qualifications - Certificate in corporate governance or...

  • Company Secretarial Administrator

    3 days ago

    Johannesburg, South Africa PKF Octagon Full time

    To ensure work is accurately delivered for and to the Client in a timeous and professional manner at all times. To assist the Company’s Partners and Associates with any Company Secretarial duties. **Main responsibilities and accountabilities**: - Directorate Changes - Year-End Changes - Change of Company Name - Change of Main/Object of the Business - MOI...

  • Assistant Company Secretary

    7 days ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The incumbent will assist the Group Company Secretary to provide an efficient and effective company secretarial service to the PPS Group Boards, sub-committees and other governance structures of the PPS Group and to ensure compliance with governance and statutory requirements. **Minimum Requirements**: **Education**: - Preferably a...

  • Company Secretary

    1 day ago

    Johannesburg, South Africa Fempower Personnel Full time

    **Key deliverables and outputs** **Corporate Governance & Compliance Support** - Review developments in corporate governance, advise and assist the directors with respect to their duties and responsibilities to ensure compliance with their personal obligations under the Companies’ Act; - Assist directors and executives with queries on various matters. -...

  • Assistant Company Secretary

    Found in: Talent ZA C2 - 2 weeks ago

    Johannesburg, South Africa IT Ridge Technologies Full time

    PURPOSE OF THIS ROLETo assist the Company Secretary in respect of company secretarial and ancillary services to the Corporation as required by the Companies Act, corporate regulatory framework and Corporation requirementsKEY ACCOUNTABILITIES, MEASURES & INTERFACESProvide effective administration for all meetings (AGM, Board and Board subcommittees)Draft...

  • Assistant Company Secretary

    Found in: Whatjobs ZA C2 - 5 days ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities: Support Group Company Secretary in statutory functions and compliance. Assist in board awareness and regulatory compliance. Manage logistical arrangements for board activities. Maintain share registers for Group companies and subsidiaries. Ensure compliance with CIPC requirements and BO reporting. Provide administrative support to Group...

  • Senior Company Secretarial

    7 days ago

    Johannesburg, South Africa Affirmative Portfolios Full time

    **Governance** **JHB North** ***: **SENIOR COMPANY SECRETARIAL (Governance and Compliance)** **JOHANNESBURG NORTH** **SALARY - MARKET REALTED** **Department -** Corporate Secretariat **Reports to** - Group Company Secretary **Overview**: Provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent...

  • Assistant Company Secretary

    Found in: Whatjobs ZA C2 - 2 weeks ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities: Support the Group Company Secretary in statutory functions and compliance. Assist in board awareness and regulatory compliance. Manage logistical arrangements for board activities. Maintain share registers for Group companies and subsidiaries. Ensure compliance with CIPC requirements and BO reporting. Provide administrative support to...

  • Assistant Company Secretary

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities:Support the Group Company Secretary in statutory functions and compliance.Assist in board awareness and regulatory compliance.Manage logistical arrangements for board activities.Maintain share registers for Group companies and subsidiaries.Ensure compliance with CIPC requirements and BO reporting.Provide administrative support to Group...

  • Deputy Group Company Secretary

    2 weeks ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The incumbent will assist the Group Company Secretary to provide an efficient and effective company secretarial service to the PPS Group Boards, sub-committees and other governance structures of the PPS Group and to ensure compliance with governance, regulatory and statutory requirements. **Minimum Requirements**: **Knowledge and...

  • Assistant Company Secretary

    1 day ago

    Johannesburg, South Africa PC Staffing Solutions Full time

    **PURPOSE OF THE JOB**: To support the Company Secretary in delivering effective and efficient corporate secretarial and governance services to the Board. **MINIMUM QUALIFICATIONS**: - Matric (Grade 12 Senior Certificate) - Bachelors degree in Law, Business Management or Public Administration or equivalent NQF 7 qualification - Certificate in corporate...

  • Corporate Governance and Company Secretarial Officer

    5 hours ago

    Johannesburg, South Africa CF Consulting Full time

    This role forms an integral and leading part of the** Corporate Governances and Secretarial Services team**, coordinating and project managing required communication, knowledge, experience and skills, systems, processes and procedures relating to our Corporate Governances and Secretarial Services offering. The incumbent will perform various coordination,...

  • Senior Corporate Paralegal/company Secretary

    6 days ago

    Johannesburg, South Africa Impala Terminals Full time

    **Main Purpose**:You will be responsible for all aspects of the company secretarial, paralegal and associated matters for group companies across all departments/regions/companies. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team and can work with teams in different jurisdictions - this is not a...

  • Senior Company Secretarial Consultant

    2 days ago

    Johannesburg, South Africa Impact Consulting Services Full time

    **Senior Company Secretarial Consultant.** **Houghton** **R35 000 - R44 000 (TCTC)** Leading, dynamic professional business advisory company requires a Senior Company Secretarial Consultant. - Drafting resolutions; Creating and updating share registers; Performing Due Diligences on statutory records; Filings of all documents at CIPC; Taking minutes at...

  • Company Secretary

    Found in: Talent ZA C2 - 2 weeks ago

    Johannesburg, South Africa EMPIRE RECRUITMENT Full time

    The ideal candidate will be responsible for overseeing the day to day operations of the division, managing the team and work processes and meeting the divisions financial target. You will also be engaging with clients on a daily basis taking instruction and delivering diverse company secretarial services to clients.Responsibilities:Meet target and manage the...

  • Company Secretary

    1 day ago

    Johannesburg, South Africa Communicate Recruitment Full time

    A Very successful company within the Investment space is looking for a Company Secretary to join their team ASAP. **Qualifications**: - CSSA qualification - LLB degree*** **Skills**: - Advanced Excel - Project Management - Sound knowledge of the Companies Act **Job description**: - Lodge annual returns and compliance checklists including IXBRL...