Executive Assistant

2 weeks ago

City of Johannesburg Gauteng, South Africa Zeal HR Full time

An exciting opportunity has become available for an Executive Assistant within a Business Consulting company. The position is based in Sandton, Johannesburg.

**REQUIREMENTS**:

- Matric
- A relevant tertiary qualification
- Solid previous experience in an Executive Support role
- French Speaking (advantageous)
- Organizational Skills: Exceptional ability to manage multiple tasks
- Communication Skills: Strong verbal and written communication
- Decision-Making Abilities: Capable of making administrative decisions when required
- Detail-Oriented: Ensure accuracy in all tasks
- Adaptability: Navigate the balance between executive and personal tasks
- Computer Literacy: Proficient in office software, collaboration tools
- Discretion: Maintain confidentiality in all professional and personal matters
- Proactive Attitude: Anticipate both business and personal needs
- Valid Driver's License: For potential travel and errands

**RESPONSIBILITIES**:

- Assist in preparing reports, presentations, and data analysis to support decision-making
- Organize, schedule, and maintain appointments, business meetings, and personal events
- Ensure no overlaps in appointments, meetings and personal events
- Arrange meeting logistics, prepare materials, set up tech, and sometimes attend meetings to take notes or minutes
- Coordinate business and personal travel - including flights, accommodations, and itineraries.
- Prepare expense reports, oversee budgets, and manage invoicing
- Oversee and participate in projects, ensuring they stay on track (project management)
- Assist in planning and organizing both corporate and personal events (event coordination)
- Handle sensitive information with utmost discretion (confidentiality)
- Perform personal tasks such as shopping or picking up items (running errands)
- Conduct research on business opportunities, competitors, and personal interests as required
- Maintain both business and personal files, ensuring they are organized and up-to-date
- Manage speaker bookings and booking requests
- Respond to leads, do initial briefing meetings / scope of work, send quotes, follow-up with bookings
- Network Management
- Maintain and periodically update a database of contacts, noting the last interaction, ensuring the executive stays in touch with crucial business contacts.
- Show preparation for CEO for interviews, etc.

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