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Executive Assistant Manager

1 week ago

Somerset West, Western Cape, South Africa Rohloff Group Full time

**Join Our Dynamic Team at Rohloff Group**

We are a forward-thinking organization committed to innovation and excellence. Our team is passionate about delivering exceptional results and creating a positive impact.

We are seeking an experienced Executive Assistant Manager to join our dynamic team. This role will be instrumental in ensuring the smooth operation of our Restaurant Support Centre, providing high-level administrative support to our Senior Executives.

Key Responsibilities:

  • Coordinate travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.
  • Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
  • Handle high pressure situations; the ability to step up and handle those situations efficiently is crucial.
  • Ensure that all details, no matter how small, are attended to.
  • Provide confidential administrative support, preparing high-level presentations, and managing sensitive information.
  • Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.
  • Supervise office administration, reception, cleaning, maintenance, layout, branding, and renovations.
  • Set up and manage online, video, and in-person conferencing tools.
  • Anticipate executive needs and proactively find solutions to ensure seamless operations.
  • Manage any relevant personal/household and family-related requirements.

Requirements:

  • 5-10 years of relevant experience in providing high-level administrative support.
  • Determination to see tasks through to completion, even when faced with challenges or tight deadlines.
  • Consistently demonstrate persistence, problem-solving abilities, and resourcefulness to ensure that all responsibilities are handled with precision and efficiency.
  • A strong sense of commitment, willingly stepping up to handle urgent or complex tasks, and assist during high-pressure situations.
  • Exceptional organisational and multitasking abilities.
  • Dedication and willingness to go beyond what is expected.
  • Strong attention to detail and a practical, methodical approach to work.
  • Proven experience in event coordination, travel management, and office administration.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with professionalism and integrity.
  • Willingness to travel and work outside standard hours when required.

What We Offer:

  • Competitive salary and bonuses.
  • Comprehensive benefits.
  • Collaborative, inclusive, and flexible work environment.