Fintech Executive Assistant

1 week ago


Gauteng, South Africa Natebo Consulting Full time

The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants to fleg the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow, manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks, plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

**Daily and Monthly Responsibilities**:

- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications and plan events, both internally and offsite.
- Calendar management for executives.
- Aid executive in preparing for meetings.
- Draft slides, meeting notes and documents for executives.

**Skills and Qualifications**:

- 4 years experience in administrative role reporting directly to upper management.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Ability to keep company confidence.

**Preferred Qualifications**:

- Experience overseeing budgets and expenses.
- Experience developing internal processes and filing systems.
- Bachelor's degree or equivalent experience.
- Proficient in Microsoft Office or G-suite.
- Experience in managing multiple priorities, administrative coordination, and logistics.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
- Strong written and verbal communication skills.

**Salary**: R25,000.00 - R35,000.00 per month


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