Records Management Officer

3 months ago

Cape Town, South Africa Nalibali Trust Full time

_**We are looking for a motivated individual to provide services to ensure that both electronic and paper-based records can be identified and retrieved by providing well-structured records classification and record keeping systems for the Nal’ibali Trust.**_

The Records Management Officer will be responsible for overseeing the design, implementation and effective management of record management system for Nal’ibali. Provide administrative support in relation to document management and record keeping of all records and information documents for Nal’ibali. To assess, monitor and evaluate the implementation and effectiveness of the records/information systems, processes and procedures.

**Policy and Procedures**
- Ensure that records are archived in line POPI Act
- Define and implement records management policies and strategies
- Ensure that archive is in line with correct records managements practices
- Responsible for the capacitation of all departments with the relevant knowledge and tools to ensure maintenance of records in each functional area aligned to records management policy and procedures.

**Records Management**
- Contribute to the maintenance of Nal’ibali records management system (electronic and hardcopy) in a manner that ensures availability, integrity and confidentiality of all files
- Manage the transfer of files to the approved system
- Ensure that all internal and external correspondence is correctly administered and filed
- Ensure that data provided for archival reporting is accurate and reliable.

**Maintenance of Filing System**
- Responsible for the implementation of the approved file plan
- Responsible for the day-to-day organization and space allocation of files
- Collaborate with management across the organization to establish data and records cleanup, maintenance, and quality control processes.

**Disposal and Protection of Records**
- Provide input to the disposal plan of all the old records
- Ensure adherence to legal retention standards
- Communicate to staff on disposal updates and ensure adequate
- disposal and protection of documents in line with Archive Regulation

**Requirements**:

- Bachelor’s Degree/ National Diploma in Archives/Records Management
- Postgraduate qualification or equivalent in a relevant field is advantageous
- 5+ years working experience in Records Management/Information Management
- Experience in the fields of paper-based and electronic records management.
- Extensive knowledge of electronic records management, including SharePoint and cloud storage administration and security knowledge
- Print production knowledge and experience
- High level of confidentiality
- Microsoft Excel, Word and PowerPoint (Intermediate or Advanced)
- Microsoft Office 365 Suite of products (SharePoint, OneDrive)
- Extensive knowledge of administration software
- Fluency in an additional South African language is desirable

**Job Type**: Temporary
Contract length: 3 months

**Education**:

- Bachelors (required)

**Experience**:

- working in Record/Information management: 5 years (required)
- SharePoint, cloud storage, security and print production: 5 years (required)

Application Deadline: 2024/10/11

  • Senior Records Management Officer

    1 month ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY CLOSING DATE 26.11.2024 REFERENCE NUMBER CS 208/24 ext SALARY R 499 822.00 - R 596 054.00 DEPARTMENT Information Systems and Technology DIRECTORATE CORPORATE SERVICES Senior Records Management Officer - Records Management Operations and Compliance **Requirements**: - Grade 12 plus a Higher Certificate: Archives & Records Management - A B Degree...

  • Office Manager

    3 weeks ago

    Cape Town, South Africa NCR Management Centre Full time

    NCR Management Centre, an outbound Call Centre has an exciting opportunity for a dynamic and energetic individual to assume the responsibility as an Office Manager.The office Manager will play a vital role in ensuring the seamless operation of the office environment by overseeing the day-to-day administrative functions and smooth running of all the admin...

  • Office Manager

    3 weeks ago

    Cape Town, South Africa NCR Management Centre Full time

    NCR Management Centre, an outbound Call Centre has an exciting opportunity for a dynamic and energetic individual to assume the responsibility as an Office Manager. The office Manager will play a vital role in ensuring the seamless operation of the office environment by overseeing the day-to-day administrative functions and smooth running of all the admin...

  • Office Coordinator/ Administrator

    6 months ago

    Cape Town, South Africa Intelligent Debt Management Full time

    The Intelligent Debt Management (IDM) Group, South Africa’s largest and multi-award winning debt management company, has a position available for an **Office Coordinator/ Administrator.** **Requirements**: - 3 years' office administration experience - Proven experience in office coordination or a similar administrative role. - Proficiency in Microsoft...

  • Assistant Front Office Manager

    7 months ago

    Cape Town, South Africa Belmond Management Full time

    Often the first hello and the last farewell, our Front Office and Guest Services teams are the gatekeepers of the Belmond experience. Their commitment to going above-and-beyond ensures a stay that is incomparable. If you are a service-orientated, guest-focused hospitality professional, then we would love to hear from you. We are looking for an Assistant...

  • Senior Professional Officer

    4 months ago

    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY Suitably Qualified CLOSING DATE 08.09.2024 REFERENCE NUMBER NRG 70/24Ext SALARY TCOE R 961 945 T14 DEPARTMENT Electricity Generation and Distribution DIRECTORATE ENERGY Senior Professional Officer - Drawing & Records Centre **Requirements**: - Relevant Degree (B degree/ BTech in Electrical Engineering or GIS). - A minimum of 8 years relevant...

  • Purchasing Officer

    2 weeks ago

    Cape Town, South Africa Belmond Management Full time

    As a Purchasing Officer at Mount Nelson, A Belmond Hotel you are part of a team that organize, control, maintain, record and issue as per the procedures for all stock stored in the Hotel. If you’re looking to develop your skills and be part of the future of luxury, this is your moment. **Primary Responsibilities Include**: - Research potential vendors. -...

  • Records Management Systems Analyst

    6 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**:One of the leading universities in South Africa! **Package**:The total annual remuneration package, including benefits, is between R580 137 to R682 513, depending on experience and qualifications. Hybrid work arrangements can be negotiated. Are you dynamic, motivated and passionate about delivering high-quality content architecture and...

  • Records Management Systems Analyst

    6 months ago

    Cape Town, South Africa Mlima Group Full time

    The team is responsible for providing content development and analysis (including administrative systems online help and forms), quality assurance, business and process analysis; metadata management; training and governance services; and administration, support and enhancement of three of the University’s content services systems. The team is focused on...

  • Front Office Agent

    8 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Receptionist at Mount Nelson, A Belmond Hotel, you are on the frontlines of providing exceptional luxury hospitality experiences through knowledgeable and welcoming interactions with guests. In this role, you will make an impact by providing exceptional customer service. If you’re looking to develop your skills and be part of the future of luxury,...

  • Document Control Officer: Physical Records Coordination

    1 month ago

    Cape Town, Western Cape, South Africa Neptune Full time

    About NeptuneNeptune is a leading organization in the Western Cape Government, dedicated to providing exceptional services and opportunities for growth.Job OverviewWe are seeking a highly skilled Document Control Officer: Physical Records Coordination to join our team. The successful candidate will be responsible for coordinating physical records management...

  • Front Office Agent

    8 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Night Auditor at Mount Nelson, A Belmond Hotel, you are on the frontlines of providing exceptional luxury hospitality experiences through knowledgeable and welcoming interactions with guests. In this role, you will make an impact by providing exceptional customer service. If you’re looking to develop your skills and be part of the future of luxury,...

  • Front Office Agent

    4 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Receptionist at Mount Nelson, A Belmond Hotel, you are on the frontlines of providing exceptional luxury hospitality experiences through knowledgeable and welcoming interactions with guests. In this role, you will make an impact by providing exceptional customer service. If you’re looking to develop your skills and be part of the future of luxury,...

  • Records Custodian

    7 months ago

    Cape Town, South Africa Engen Full time

    **Purpose of the Job**: - To store and maintain all records (paper and electronic) according to storage standards and legal requirements and present them to authorised users, within agreed timeframes including protecting all physical records against unauthorised access, removal, destruction and environmental damage to enable the business to meet it's...

  • Office Cleaner

    6 months ago

    Cape Town, South Africa Vantage Debt Management Full time

    We are seeking to employ a mature individual who is driven and hard-working in managing the cleanliness of our office environment. Responsibilities include: Cleaning of floors and office lavatory Cleaning of the kitchen area and daily dishes Cleaning of office desks Cleaning of windows Cleaning in general and ensuring that the upkeep of the office is clean,...

  • Office Administrator

    7 months ago

    Cape Town, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** Providing support to the Executive and Facilities Management Team to effectively organize and manage areas under his / her jurisdiction and implement portfolio and operational strategy. **MAIN OUTPUTS** **1. Operational** - Create and maintain preventative maintenance on the help desk - Manage of contractors - Conduct routine inspections,...

  • Front Office Supervisor

    4 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Front Office Supervisor at Mount Nelson, A Belmond Hotel you are part of a collective that crafts memorable guest experiences through exceptional customer service and personalized assistance. In this role, you’ll supervise the Front Office team that provides exceptional luxury hospitality experiences and ensure that front desk operations are running...

  • Archive and Records Management Professional

    4 weeks ago

    Cape Town, Western Cape, South Africa Neptune Full time

    The Western Cape Government's Department of Cultural Affairs and Sport has an exciting opportunity for a skilled individual to manage archives and records. This role is based in the heart of Cape Town, providing a unique chance to contribute to the preservation of cultural heritage.About NeptuneNeptune is a dynamic organization dedicated to promoting...

  • Reservations Manager

    6 months ago

    Cape Town, South Africa Belmond Management Full time

    As a Reservations Manager at Mount Nelson, A Belmond Hotel, you are part of a team that enhances guest experiences through personalized handling of reservation requests. In this role, you will lead the reservations team to deliver highly quality and efficient service, ensuring that every guest has an exceptional reservations experience. If you’re looking...

  • Registry Clerk: Electronic Records Management, Ref

    6 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Infrastructure, Western Cape Government has an opportunity for competent individual to render a service in electronic records management by ensuring the scanning, maintainance and management of electronic files. **Minimum Requirements**: Grade 12 or equivalent qualification. **Recommendation**: Registry Clerks...