Office Coordinator/ Administrator

6 months ago

Cape Town, South Africa Intelligent Debt Management Full time

The Intelligent Debt Management (IDM) Group, South Africa’s largest and multi-award winning debt management company, has a position available for an **Office Coordinator/ Administrator.**

**Requirements**:

- 3 years' office administration experience
- Proven experience in office coordination or a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of office equipment and basic maintenance.
- Familiarity with office software and equipment.
- Discretion and ability to handle sensitive information.
- Flexibility to adapt to changing priorities and responsibilities.
- A positive and engaging attitude in dealing with people.

**Key responsibilities will include**:
**Front Desk Management**:

- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Manage incoming and outgoing mail, packages, and deliveries.
- Provide coffee, water and refreshments to guests

**Administrative Support**:

- Provide administrative support to various departments and executives as needed.
- Schedule meetings, appointments, and conference rooms.
- Prepare and distribute documents, reports, and correspondence as required.

**Office Supplies and Inventory**:

- Monitor and replenish office supplies, ensuring that necessary items are in stock.
- Maintain inventory records and place orders when supplies run low.

**Facilities Management**:

- Oversee office maintenance, including managing vendor relationships for repairs and maintenance.
- Ensure a clean and organized office environment, including arranging for cleaning services.

**Event Coordination**:

- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate catering, equipment setup, and logístical arrangements for events.

**Data Entry and Record Keeping**:

- Maintain and update office databases, records, and filing systems.
- Ensure confidentiality and security of sensitive information.

**Health and Safety Compliance**:

- Ensure compliance with health and safety regulations and guidelines.
- Implement safety protocols and procedures within the office.

**Team Collaboration**:

- Collaborate with colleagues and departments to facilitate effective communication and teamwork.
- Provide support and assistance as needed to maintain a positive working environment.

**Special Projects**:

- Participate in and assist with special projects as assigned by management.

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