Executive Assistant
3 days ago
Job Purpose: To provide the executive director with day-to-day administrative support including diary and schedule management and to ensure the office is running smoothly by overseeing business administration required.
***
**Responsibilities**:
- Reporting to senior management and performing executive assistant and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Overseeing the general office operation.
- Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Supervising, mentoring, training, and delegating assignments to ensure maximum productivity.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other management-level reports.
**Minimum Requirements**:
***
- Grade 12 with Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a Personal Assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
-
Executive Assistant
6 days ago
Randburg, South Africa Divinity HR Full timeOur client based in Randburg is seeking an Executive Assistant to join their team. This individual will be reporting to the Director and need to be an analytic and strategic-thinker, and able to steam line processes including working in a demanding environment. **Responsibilities**: - Develop and maintain productive and collaborative working relationships...
-
Personal Assistant to Executive
6 days ago
Randburg, Gauteng, South Africa Emporium Human Capital Full timeJob Title: Personal Assistant to ExecutiveEmporium Human Capital seeks a highly skilled and motivated Personal Assistant to support the Group Executive in their daily operations.Key Responsibilities:Coordinate meetings, appointments, and travel arrangements for the Group Executive.Manage the Group Executive's diary, ensuring accurate and timely entry of all...
-
Personal Assistant to Executives
6 days ago
Randburg, Gauteng, South Africa Nedbank Full timePersonal Assistant to ExecutivesWe are seeking a highly skilled and experienced Personal Assistant to Executives to join our team. The successful candidate will provide exceptional support to executives, ensuring seamless execution of administrative tasks and maintaining a high level of professionalism.Key ResponsibilitiesThe role involves:Organizing and...
-
Executive Personal Assistant
2 weeks ago
Randburg, South Africa Dante Personnel Full timeGauteng, Randburg Our client in the Insurance Industry is seeking an Executive Personal Assistant to be based in Randburg **Minimum requirements**: - **The Executive Assistant must have extensive experience as a Personal/Executive Assistant** **Must be extremely detail-orientated, energetic and professional**: - **Excellent interpersonal and...
-
Executive: Personal Assistant
2 weeks ago
Randburg, South Africa Tracker South Africa Full time**Position Summary**: **Industry**:Telecommunication Services **Job category**:Others: Administrative Support and Secretarial **Location**:Randburg **Contract**:Permanent **Remuneration**:Market Related **EE position**:Yes **Introduction**: **Job description**: **Key roles and responsibilities**: - Responsible for organizing of internal and external...
-
Personal Executive Assistant
3 weeks ago
Randburg, South Africa RJPersonnel Full time2years - Answering and directing incoming calls to relevant departments. - Welcoming and receiving clients at the Head Office. - Arrange meetings and refreshments for Head Office employees. - Responsible for checking refreshment levels. - Make appointments for the CEO and relevant executives. - Keep diaries and calendar updated for relevant executives and...
-
Executive Personal Assistant
2 weeks ago
Randburg, Gauteng, South Africa MultiChoice Full timeJob title : Executive Personal AssistantJob Location : Gauteng, RandburgDeadline : March 14, 2025Quick Recommended LinksJobs by Location Job by industries Tasks Personal AssistanceAnalyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc. Produce documents, briefing papers, reports and presentations, etc. as...
-
Executive Assistant
1 day ago
Randburg, Gauteng, South Africa Eli Lilly and Company Full timeJob OverviewEli Lilly and Company, a renowned pharmaceutical leader, seeks an exceptional Executive Assistant to support our Managing Director. As the primary point of contact, you will ensure seamless communication between the MD and internal/external stakeholders.Key ResponsibilitiesCalendar management, coordinating governance meetings, expense reporting,...
-
Senior Executive Assistant
7 days ago
Randburg, Gauteng, South Africa Fidelity Services Group Full timeFidelity Services Group requires a Senior Executive Assistant to provide high-level administrative support to the General Manager for Specialized Services. The successful candidate will be responsible for ensuring seamless day-to-day operations and implementing business strategies.Key ResponsibilitiesProvide strategic administrative support.Develop and...
-
Executive Assistant
1 day ago
Randburg, Gauteng, South Africa Rightside Full timeKey Responsibilities:Manage daily schedules and calendars for the executive team, ensuring seamless coordination and timely execution.Arrange travel arrangements and itineraries, providing exceptional customer service and attention to detail.Answer phone calls, take messages, and respond to inquiries, maintaining a professional and friendly demeanor.Greet...
-
Executive Assistant Coordinator
6 days ago
Randburg, Gauteng, South Africa The Recruitment Guy (Pty) Ltd Full timeAs a key member of our team, you will provide high-level administrative support to our CEO and COO. Your responsibilities will include managing schedules, coordinating meetings, handling communications, and assisting with special projects. You must be detail-oriented and thrive in a fast-paced environment.KEY RESPONSIBILITIESOrganise and maintain the...
-
Randburg Accounting Professional
34 minutes ago
Randburg, Gauteng, South Africa Pentad Executive Full timeCompany OverviewPentad Executive is a leading company in Randburg, committed to excellence and growth.Job DescriptionThe Financial Accountant will be responsible for managing financial operations, assisting in budget planning, preparing financial reports, reviewing accounts, collaborating with auditors, and ensuring accuracy in reconciliations and financial...
-
Financial Accountant Position in Randburg
34 minutes ago
Randburg, Gauteng, South Africa Pentad Executive Full timeAbout the RolePentad Executive is seeking a highly skilled Financial Accountant to join our team in Randburg.Key ResponsibilitiesManage financial operations, including creditors, banking, funds, fixed assets, and payroll.Assist in annual budget planning and continuous budget control.Prepare and disseminate accurate and timely monthly financial reports.Review...
-
Executive Assistant to Executive Director
4 weeks ago
Randburg, South Africa RJPersonnel Full time3years This position works with the Executive Director, the Business Development Manager and the management team to attract new donors and maintain good relations with existing donors. - Provide administrative support - Build and maintain relationships, locally and internationally - Report writing **Qualifications and Experience**: - Matric - A tertiary...
-
Executive Assistant and Office Support
2 weeks ago
Randburg, South Africa RJPersonnel Full time3years - Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required). - Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary. - Manage Directors travel arrangements (including...
-
Executive Chef Assistant
1 day ago
Randburg, Gauteng, South Africa Four Seasons Full timeAbout UsFour Seasons Hotels and Resorts is a world-renowned hospitality company dedicated to providing unparalleled guest experiences. Our employees are the driving force behind our success, and we're committed to empowering them to deliver exceptional service with genuine passion.As a Catering Executive at Four Seasons, you'll be part of a dynamic team that...
-
Executive Personal Assistant
5 days ago
Randburg, South Africa Nudle Full timeWe are looking for a responsible, versatile and highly-organized Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. - Schedule meetings and manage calendars - Acting as the point of...
-
Executive Assistant to Group Managing Director
15 hours ago
Randburg, Gauteng, South Africa Netsurit Full timeJob DescriptionWe are seeking a highly organized and skilled Executive Assistant to support the Group Managing Director of a rapidly growing international business. This is an exciting opportunity for a motivated individual to join our team and contribute to the success of our organization.The successful candidate will be responsible for providing...
-
Executive Assistant Specialist
1 day ago
Randburg, Gauteng, South Africa HR Human Solutions Agency Full timeThe Key Account Administrator is responsible for performing various administrative duties to support the Key Accounts Manager and Executive. This role demands a high level of professionalism, adaptability, and attention to detail.Main Responsibilities:Developing and maintaining accurate recordsCommunicating effectively with clients and team...
-
Executive Secretary
6 days ago
Randburg, Gauteng, South Africa Pangea Professional Services Full timePangea Professional Services is searching for an Executive Secretary to provide exceptional support to our executive team. This role involves managing schedules, arranging meetings, and coordinating travel logistics.Responsibilities:Provide executive support by managing schedules, arranging meetings, and coordinating travel logisticsPrepare and edit reports,...