Material Specialist

3 weeks ago


Gauteng, South Africa Ivanhoe Mines Full time

**ROLE PURPOSE**

To ensure accurate and clean materials records by resolving duplications and other materials issues in the Enterprise Resource Planning (ERP) systems. The incumbent analyses and maintains material records and proposes new reorder points (ROP) and quantities (ROQ) while maintaining data accuracy and standards

**Work of the Role (KPA)**

**Description of Output / KPA**

**Measure / KPI**
- **Ensure accurate and clean materials records**_
- **Ensure and maintain data cleanliness of stock categories, and catalogue codes**_
- Analyse catalogue codes to identify duplicated and erroneous codes
- Analyse warehouse stock data to determine and rectify duplicates
- Conduct physical walk-downs to validate duplicate or incorrect stock classifications
- Ensure obsolete codes are communicated to the Warehouse to transfer physical stock items to the correct codes
- Provide reports to indicate issues with incorrect stock classifications
- **Validate ROPs and ROQ by analysing stock data**_
- Set ROP and ROQs for new stock items based on the Applications for New Stock Items (ANSI)
- Monitor stock volumes
- Analyse stock consumption and procurement records to validate and propose new ROPs/ROQs based on lead times, consumption, cost etc.
- Make proposals to the Warehouse management to adjust ROPs/ROQs to avoid over-or understock
- Update the system after new levels and quantities are approved
- **Maintain the ERP system data**_
- Analyse dry and dead stock items to determine obsolete stock items
- Ensure the system reflects the correct stock status
- Ensure the codification standards are applied on the system
- Maintain stock descriptions and part numbers in the system
- Maintain commodity classes and sub-classes on the system
- **Coordinate the initial counts for stock takes**_
- Generate the stock take on the system
- Assign the stock-taking team to perform the initial count
- Submit the stocktake report for approval
- _Compliance_
- _ERP reports_
- _Business processes and SOPs_
- _Warehouse standards and procedures_
- _ROP/ROQ monthly changes_
- _System audit reports_
- _Stocktake reports_
- _System changes_
- _Complaints_
- _Stock issues_

**Skills Transfer and Transformation**
- **Support the organisational Skills Transfer agenda**_
- Design people skills transfer objectives and outcomes [skills transfer plan]
- Identify future potential and tailor-make development plans
- Implement skills transfer plan and measure progress 6-monthly
- Conduct on the job coaching and training and note in the report
- Submit progress report [actual vs planned] re objectives achieved 6-monthly
- _Updated Skills Transfer plans_
- _6-monthly progress reports_
- _Updated development plans for ID potential_

**People**:

- **Manage self and show up as a good team player**_
- Ensure conflict resolution and respond to any complaints or concerns
- Support skills development and transfer initiatives
- Participate in creating toolkits and training materials that will support building a steady skills pipeline
- Identify and participate in planned activities that are appropriate for your own development
- Ensure knowledge transfer amongst peers
- Display and encourage an appreciation of teamwork and inclusivity
- _Progress against development plans_
- _Performance plans and feedback_
- _Training_

**Finance: Reduce costs and waste**
- **Monitor costs or expenses to achieve cost efficiencies and reduce waste**_
- Identify and implement opportunities for cost reduction and to streamline processes
- Ensure good governance, including the effective use of management systems to monitor compliance to business direction and policies
- Ensure financial documentation is maintained to support accurate record-keeping and future requirements as per legislation
- Escalate potential risks that may lead to increased costs or financial losses
- _Cost efficiencies_

**HSEQ Implement the HSEQ plan for the Business area**
- **Integrate HSEQ into all work processes**_
- Adhere to the HSE plan for the Business area and take remedial actions where necessary to ensure achievement of Business Unit objectives
- Proactively ensure safe practices are followed and take reasonable care to prevent work-related injuries to self and others
- Report all defective equipment, possible hazards and unsafe work practices
- Comply and co-operate with all safety principles, directions, instructions and training
- Attend all position-relevant training courses and wear the correct PPE at all times
- Attend all relevant Toolbox and Safety meetings, actively participate and ensure understanding; sign to confirm
- Actively use Usulama Incident Reporting, participate in Planned Task Observation, and comply with any directives from Safety Department
- _100% Compliance with rules, policies and procedures_
- _Quality of data captured_
- _Accurate and timeous reports_
- _Legal compliance_

**Reporting and Governance and Quality**
- **Adhere to and improve reporting processes for the


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