Senior Programme Administrator

4 weeks ago

Johannesburg, South Africa Absa Bank Limited Full time

Bring your possibility to life Define your career with us
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

The Senior Programme Administrator will assist in the definition and maintenance of the standards of project management and process within the CCCP and PEO Portfolio. Strive to standardise and introduce economies of repetition in the execution of projects. Act as the source of documentation, guidance and metrics on the practice of project management and execution. Support the successful delivery of programmes through effective programme administration, facilitation, tracking and reporting.

**Job Description**:
Accountability: Programme Support Activities
- Develop positive relationships with Programme Managers to enable the Programmes by providing support through facilitation, tracking and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes
- Manage communication between Programme Managers, Head: Programme Management and senior programme stakeholders.
- Assist Programme Managers with meeting/workshop setups, liaising with senior executives and their PA’s
- Tracking of Programme Finances on SAP/Coupa and Planex against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT
- Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges
- Responsible for/ Assist with Resource attestations
- Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.
- Setup and Minute all Programme Governance Meetings, e.g. Steerco, WorkCo, Product/Stakeholder meetings.
- Follow up with Programme Managers to ensure monthly Programme reports are produced, distributed and stored digitally on time.

Accountability: Quality Assurance & Technical Support
- Check that all Gated Reviews milestones and/or deliverables have auditable, completed items
- Assist with setting up SharePoint/ Confluence/ Jira where applicable maintain respective repositories.
- Assist with facilitation sessions - setting up, running and documenting.
- Support and Quality check the programme artefacts as per the Group Delivery Assurance Guidelines and conduct remediation actions with Programme Managers
- Quality check the programme/project dashboards and give feedback to Programme Managers
- Assist with creation and management of all resource contracts, project budget requests and contract renewals.
- Main liaison with CRC.

Education and experience required
- Relevant B-degree or NQF level 6
- Relevant Project management certification e.g. Project Management Fundamentals, CAPM, PRINCE 2, Scrum, Agile, SAFe preferred.
- 10 years’ experience in Programme Administration
- 8 years’ experience in Project management environment
- Experience in Financial Services Industry
- Solid project financial management experience

Experience preferred
- 10-12 years minimum experience in Project Administration role in Banking environment
- 4-5 years minimum experience in Junior Project Management role with exposure to both Waterfall and SAFe methodologies

Knowledge & Skills:

- Proven PMO/Project Analyst or Administrator experience and knowledge of project management and understanding of the principles and frameworks of successful project management from a support perspective
- Proven experience in providing service to internal stakeholders to achieve successful project outcomes
- Understanding of project delivery and acceptance processes within a fast-paced business environment
- Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups
- Strong relationship building and interpersonal skills
- Experienced user of MS Project and MS Office toolset (Word, Excel and PowerPoint)

Education

Bachelor's Degrees and Advanced Diplomas: Business, Commerce and Management Studies (required)
- Absa Bank Limited reser

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